Administrative Assistant I

Job ID: R-08889

Position Overview: Why Join Coca-Cola North America?

It’s an exciting time to work in The Coca-Cola Company’s flagship market. We’re accelerating our momentum as the fastest-growing large consumer goods company in North America by putting people at the heart of our business and everything we do – whether we’re innovating to give consumers the drinks and packaging sizes they want, or building our eCommerce capabilities. People are our focus when we’re collaborating with our diverse network of locally-connected bottling partners, and when we’re returning every drop of water we use to communities and nature. And people – with the different backgrounds, skills and perspectives they bring to our workplace – are helping transform our business, one big idea at a time. We empower our employees to challenge the status quo, make bold recommendations, experiment and adapt, so we can grow together and make a great business even better.

Function Specific Activities:Job Profile:
Manage incoming and outgoing phone and email communications.

Maintain various departmental database systems and lists.

Create and enter data into spreadsheets including tracking of budgets.

File, fax, open and distribute mail, order supplies, presentation materials and customer gifts.

Create and handle presentations, complex reports, confidential correspondence and files.

Interface with customers, vendors, agencies and maintain internal and external relationships.

Coordinate meetings and travel arrangements, and maintain manager and department calendar.

Process purchase cards, expense reports and invoices.

Process all payments for sponsorships and vendors via company systems.

Collect, organize, track and distribute gifts received.

Manage product donations for team.

Administer programs, projects and or processes specific to the operating unit served, including working with and providing direction to project manager(s)/contractor(s).

Develop agendas for all team meetings.

Scribe as required to document meeting minutes and action items.

Work independently with little or no supervision. This person must be exceedingly well organized, flexible and enjoy the administrative challenges.

The ability to interact with staff (at all levels) in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role.

Expert level written and verbal communication skills, strong decision making ability and attention to detail are equally important.

EXPERIENCE :
5 years of experience in automated office environment required.

Experience in coordinating projects.

Intermediate knowledge of Microsoft Office applications.

Excellent phone etiquette.

Knowledge of multi-line phone systems.

Bilingual skills a plus.

AS400 or SAP work experience preferred.

Excellent calendar management skills, including the coordination of complex executive meetings

Experience assisting management with the creation of PowerPoint presentations

Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook

Experience scheduling travel arrangements and schedule for management

Support experience in a professional services, sales or marketing environment

Experience successfully creating and/or modifying processes

Assist with preparation of presentation materials

Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner

APPLY BY UPLOADING A COPY OF YOUR RESUME IN WORD.DOC OR PDF FORMAT

Job Requirements:
Years of Experience:
Leadership Behaviors:
DRIVE INNOVATION: Generate new or unique solutions and embrace new ideas that help sustain our business(encompassing everything from continuous improvement to new product and package innovation).

COLLABORATE WITH SYSTEM, CUSTOMERS, AND OTHER STAKEHOLDERS: Develop and leverage relationships with stakeholders to approximately stretch and impact the System (Company and Bottler).

ACT LIKE AN OWNER: Deliver results, creating value for our Brands, our System, our customers, and key stakeholders.

INSPIRE OTHERS: Inspire people to deliver our mission and 2020 Vision, demonstrate passion for the business and give people a reason to believe anything is possible.

DEVELOP SELF AND OTHERS: Develop self and support others’ development to achieve full potential.

Growth Behaviors:
GROWTH MINDSET: Demonstrates curiosity. Welcomes failure as a learning opportunity.

SMART RISK: Makes bold decisions/recommendations.

EXTERNALLY FOCUSED: Understands the upstream and downstream implications of his/her work. Tracks and shares external trends, best practices or ideas.

PERFORMANCE DRIVEN AND ACCOUNTABLE: Has high performance standards. Outperforms her/his peers.

FAST/AGILE: Removes barriers to move faster. Experiments and adapts. Thrives under pressure and fast pace.

EMPOWERED: Brings solutions instead of problems. Challenges the status quo. Has the courage to take an unpopular stance.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class.