A&R Coordinator

Sony Music Entertainment is a global recorded music company with a roster of current artists that includes a broad array of both local artists and international superstars, as well as a vast catalog that comprises some of the most important recordings in history. Sony Music Entertainment is a wholly owned subsidiary of Sony Corporation of America.

THIS POSITION IS TEMPORARY, 3rd PARTY, FULL-TIME SCHEDULE, located in MIAMI. Sony Music is committed to providing equal employment opportunity for all persons regardless of age, disability, national origin, race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, veteran or military status, genetic information or any other status protected by applicable federal, state, or local law.

The primary role of the A&R Coordinator for US Latin is to function as a departmental assistant providing administrative support to the A&R executive staff, using the department’s various systems and a high degree of teamwork.

Responsibilities:

• Set up projects in Workflow system and handle modifications and follow-up tasks.
• Document departmental procedures.
• Assist in ensuring that producer agreements and letters of direction (LODs) are received and communicated to departments handling royalties & copyrights.
• Create and maintain an A&R directory addresses and contacts for producers and songwriters that the label works with.
• Schedule all studio time, engineers, equipment rentals, mixing, and mastering.
• Arrange travel bookings.
• Order reference masters for delivery and approval when recordings are completed.
• Coordinate the transfer of files, tapes, and materials to and from studio producers.
• Collect deliverables (physical assets or information) including royalties, copyright, masters, edits, audio, video, label copy, licenses, clearances, agreements, and other related information.
• Follow up with Production department and A&R Administration regarding:
• Purchase orders to vendors and that vendors have been paid.
• Collection of union (AFM/AFTRA) materials and completion of union contracts.
• Tracking of all recording costs as projects progress.
• Maintain spreadsheet of remixes and remix artists for when other departments or countries need remixes.

Qualifications:

• Minimum 2 years’ administrative experience coordinating projects and a solid understanding of various administrative processes
• 1-2 years of A&R Administration experience preferred
• Four-year degree a plus or; equivalent experience will be considered
• Must be savvy and proficient with PC and Mac computers including Word, Excel, PowerPoint, and Keynote
• Knowledge of digital platforms such as Spotify, iTunes, YouTube, and Google Play.
• Previous experience using internal Sony systems a plus but not required.
• Knowledge of audio files including wavs & mp3s and knowledge of recording systems (e.g. Pro Tools, Logic, etc.)
• Must be bilingual (English/Spanish)

• Strong communication skills to quickly develop effective working relationships

• Track of being a strong team player and able to work effectively across departments.
• Demonstrated record of being a fast learner and open to learning new processes.
• Requires strong decision making & problem solving skills when dealing with artist/producer management, travel arrangements and booking studios
• Must possess an ability to prioritize and differentiate with multiple pressing situations that would require immediate action

• Ability to follow through with projects in a timely manner
• Organizational skills and attention to detail