Administrative Support Assistant

Explore a new career with the BLM – where our people are our greatest natural resource.
The BLM manages more land – 245 million surface acres – than any other Federal agency. This land, known as the National System of Public Lands, is primarily located in 12 Western States, including Alaska. The BLM, with a budget of about $1 billion, also administers 700 million acres of sub-surface mineral estate throughout the nation. The BLM’s multiple-use mission is to sustain the health, diversity, and productivity of the public lands for the use and enjoyment of present and future generations. For additional information about the BLM, please visit
our website
.

This position is also being advertised under vacancy announcement MT MERIT-2018-0023. Only one person will be selected from these announcements.

Responsibilities
The incumbent is responsible for performing a variety of duties including, but not limited to, the following:

– Serving as clerical point of contact on specific resource program(s) such as grazing administration, environmental planning, cultural resources, recreation, permitting, etc.

– Maintaining resources files and complete training in order to be able to perform recurring or standardized transactions in various resource specific systems and databases.

– Serving as collections officer; preparing appropriate receipts, records, and tracking forms; and reconciling accounts receivable, aging analysis reports, and suspense and unearned accounts.

– Entering and/or validating time and attendance records in the automated payroll system.

– Resolving recurring payroll issues and audit time and attendance records to ensure they are coded properly.

– Initiating appropriate personnel actions using the approved automated process.

– Providing assistance on procedural human resources matters and resolve a variety of recurring procedural issues and actions.

Travel Required
Occasional travel – At times, travel for meetings and/or training may be required.

Supervisory status
No

Promotion Potential
05

Who May Apply
This job is open to…
All U.S. Citizens – No previous Federal Service is required.
Questions? This job is open to 1 group.

• U.S. Citizenship is required.
• Background Investigation is required.
• Be sure to read the “How to Apply” & “Required Documents” Sections.
• You cannot hold an active real estate license, nor can you
• have an interest or hold stocks in firms with interest in Federal Land.
• Direct Deposit Required.

You must meet all qualification requirements by the closing date of the announcement.

Qualifications
For GS-05:
One year of specialized experience equivalent to the GS-04 level in the Federal service. Specialized Experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. To be creditable, this experience must have been equivalent in difficulty and complexity to the next lower grade (GS-04) of the position to be filled. Examples: Preparing appropriate receipts, records, and tracking forms; Maintaining files in a central filing system; Entering and/or validating time and attendance records in the automated payroll system; preparing correspondence for office supervisors and managers. – OR – Successful completion of 4 years above high school in any field.

Equivalent combinations of post-high school education and specialized experience may be used to meet total qualification requirements.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

Additional information

• RELOCATION EXPENSES: Travel, transportation and relocation expenses will not be paid by the Department of the Interior. Any travel, transportation and relocation expenses associated with reporting for duty in this position will be the responsibility of the selected employee.
• Appointment is subject to meeting one-year probationary requirements.
• Government facilities are required to provide a smoke free environment for their employees. Smoking will be permitted only in designated areas.
• Career Transition Assistance Plan (CTAP)/Interagency Career Transition Assistance Program (ICTAP): CTAP/ICTAP provides eligible surplus and displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. Information about CTAP/ICTAP eligibility is available from OPM’s Career Transition Resources website at CTAP or ICTAP. If your agency has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration or that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1) This vacancy is within your CTAP/ICTAP eligibility; 2) You apply under the instructions in this announcement; and 3) You are found well-qualified for this vacancy. To be well qualified, you must fall within the Well Qualified or Best Qualified categories on the rating criteria for this position. Information about CTAP/ICTAP eligibility is available from OPM’s Career Transition Resources website at
  CTAP or ICTAP
  .
• SELECTIVE SERVICE: Male applicants born after December 31, 1959, must certify that they have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. To register or verify your registration go to the
  Selective Service System
  website.

How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.

Upon receipt of your complete application package, a review of your application will be made to ensure you meet the basic qualification requirements. Your rating will be based on your responses to the Job Specific Questionnaire and the information stated in your resume. If you meet the qualification requirements, your application will be placed in one of three categories: Best Qualified, Well Qualified, or Qualified. Within these categories, applicants eligible for veteran’s preference will receive selection priority over non-veterans. In addition, interviews may be conducted for this position. The interviews may be conducted on a pass/fail basis or may be scored. The job specific questions relate to the following knowledge, skills, and abilities required to do the work of this position:

– Knowledge of natural resource regulations and policies, and standardized practices and procedures in order to serve as clerical point of contact on specific resource program(s) and perform recurring or standardized transactions in various resource specific systems. Specific knowledge of or experience with automated natural resource systems.

– Ability to use various types of computer programs to maintain and retrieve information from automated applications/data systems.

– Knowledge of automated collection and billing systems, as well as knowledge of all proper procedures and Treasury regulations for handling sales and receipt of funds.

– Knowledge of automated time and attendance systems, as well as Federal laws, regulations, and policies governing payroll administration in order to enter and/or validate time and attendance records in the automated payroll system and audit records to ensure they are coded properly.

– Knowledge of human resources regulations and policies, and standardized practices and procedures in order to initiate appropriate personnel actions, provide assistance on procedural human resources matters and resolve a variety of recurring procedural issues and actions.

On-line Questionnaire:
Please make sure that your responses to the on-line questionnaire are supported in your resume.

To preview questions please
click here
.

Background checks and security clearance
Security clearance
Not Applicable

Uploading and Faxing Supplemental Documentation:
Checking Application Status and Materials:
You may submit your documents either via Auto-Requested Fax or by uploading your documents from your USAJOBS Profile. Uploading Documents: you may use the uploading procedures thru Applicant Manager (3MB is the maximum size allowed for a document). Do not use both options or upload more than one file in each section, only one document can be saved in each section, and only the latest document will be maintained in the system. Auto-Requested Fax: allows you to submit required documentation that will be electronically displayed along with your resume. The opportunity to do this will be provided during the application process by a pop-up message option to generate an auto-requested fax cover sheet. Each document type must use the appropriate generated fax coversheet and be faxed in a separate transmission. Hard copy paper supplemental documents, submitted without prior Human Resources approval, will be considered as an incomplete application. Required documentation must be submitted by 11:59 p.m. Eastern Time, on the closing date of this announcement.

Checking Application Status and Materials:
Hint: Do this before the announcement closes. After you have completed your application, to check the status of your application materials log in to
your USAJOBS account
, select the “Applications” section, the status for your application will show on the right-hand side of the position in which you applied. You can also click on the “+” sign on the left-hand side to see a detailed applications status. Once your resume and on-line questionnaire have been received it will state “Received.” Any other application status may indicate that you did not complete the application process and/or your application has not been submitted. Please note: A status of “Received” reflects that your resume and on-line questionnaire have been received; applicable supplemental documentation may still need to be submitted (see required documents above).

If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education
.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

• Benefits for federal employees
• Healthcare insurance
• Pay and leave

To explore the benefits typically offered to most federal employees in permanent positions, visit the Office of Personnel Management’s website at the above link.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.