Administrative Assistant – Immediate Hire

We are a Distribution Company in Miami, looking to hire an Administrative Assistant who is motivated, energetic and friendly. If you believe you match this description, please send us your resume today!

POSITION REQUIREMENTS:

• Strong attention to detail and excellent organizational skills.
• Ability to write, speak and interact clearly and professionally.
• Proficient in Microsoft Word, Excel, Email and internet research.
• Energetic phone presence and solid understanding of phone etiquette.
• Resourceful problem solver, strategic planning and quick decision-making.
• Assimilates quickly in transitions, switching roles to maintain productivity and efficiency.
• Ability to work effectively in a team environment and maintain professionalism and a positive attitude at all times.

POSITION RESPONSIBILITIES:

• Answer phones and assist customers+vendors with any questions.
• Create weekly email marketing campaigns to send out to customers.
• Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Maintain executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Provides historical reference by developing and utilizing filing and retrieval systems.
• Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies. P lacing and expediting orders for supplies; verifying receipt of supplies.
• Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Help manage Accounts Payable/Receivable. Prepare reports by collecting and analyzing information. Research account transactions and resolve any discrepancies.
• Negotiate and enforce collections to recover funds and expedite the clearance on delinquent accounts.

Skills/Qualifications: Microsoft Word; Excel; Outlook; QuickBooks; Administrative Writing Skills; Reporting Skills; Scheduling; Highly Organized; Strength in multi-tasking and prioritizing; Decision Making; Verbal Communication; Keen eye for errors and inconsistencies; Flexible and Adaptable

Job Type: Full-time

Salary: $10.00 to $13.00 /hour

Job Location:

• Miami, FL

Required experience:

• Customer Service: 1 year
• Administrative Assistant: 1 year