Staff Accountant – Accounts Payable (part-time)

You are a seasoned Accounts Payable number wrangler who understands the fast-paced world of agencies and creatives. Process is your thing, but you can seamlessly pivot and redefine success if things don’t quite go as planned. As an efficient team player, you are ready to come in and knock out your work and help keep the Accounting department on top of its game.

This is a part-time, 32 hour per week role. Reports directly to the Head of Business Operations.

The Job

Our Accounts Payable Accountants:
Are responsible for setting up new vendors and the ongoing updates and maintenance of vendor files including 1099 maintenance, ensuring proper paperwork is completed (contractor agreement, SOW, W-9).

Enter accounts payable invoices for review and ensure all vendor bills are paid in a timely manner in accordance with vendor terms. Act as point person for any research and correspondence on payment status.

Act as point of contact for Project Managers on vendor invoices, ensuring all COGS vendor invoices are accurate.

Enter freelance/3rd party employee and contractor hours in to WMJ timesheet system, and code to proper project.

Record all corporate credit card transactions weekly allocating to item, task and project.

Process daily deposits from customers via check, ACH and wire and various customer credit card payments.

Review expense reports for completeness, accuracy, job coding, proper approval and suggest improvements to expense and travel policies.

Maintain filing systems (server and hard copies) related to Accounts Payables based on best practice file methods.

Record all corporate credit card transactions weekly, allocating to item, task and project.

Enter all vendor credit memos.

Assist Contract Controller in review and adjustment of A/P entries, ensuring accuracy of expense categories and departments in preparation of monthly close cycle.

Complete special projects and ad-hoc reporting as needed.

Act as back-up for Staff Accountant – Accounts Receivable.

Skills and Experience

Please walk through the door with:
A Bachelors Degree in Accounting (strongly preferred).

or

At least 2 years hand-on experience in an A/P role, in the creative or professional services world.

Workamajig experience is a bonus!

Strong working knowledge of excel functions.

Understanding of accounts reconciliation and funds processing.

Strong quantitative, analytical and problem solving skills; must be comfortable with data analysis and able to use data to influence business decisions.

A demonstrated track record of gaining trust and respect by consistently demonstrating sound creative, strategic, and analytical thinking skills.

Ability to interact and collaborate with other departments within the agency to solve problems.

Exceptional written and verbal communication skills with the ability to communicate at all levels.

Strong attention to detail.

Some after hours and weekend work required.