Budget Analyst GS-560-9/11

The incumbent of this position serves as Budget Analyst of the Fiscal at VA Portland Health Care System (VAPORHCS). The VAPORHCS has two major campuses (Portland, OR and Vancouver, WA) and has ten Community Based Outpatient Clinics (CBOCs) for Primary Care, Mental Health Services, Audiology, Eye Clinic as well as other Specialty Care. VA Portland HCS is a tertiary level medical facility with robust research programs and kidney and liver transplant programs. The medical center serves as one of two referral centers for VISN 20 Network facilities and provides the full range of patient care services. Duties include but are not limited to:

Prepares salary projection, studies, and reports

Maintains tracking of VISN Reserve account in station records

Prepares and submits budgetary input coding to Austin DPC and funding for fund control points via the IFCAP system or directly on line with FMS

Extracts personnel salary cost and FTEE data from the PAID data system

Provides quality control to ensure proper and correct cost center coding is applied in HRMS

Provides training of fiscal and various other HQ-funded trainees in budgetary procedures

Interprets budgetary guidelines and policies for program employees, as required

Edits, reconciles and reviews budget requests for accuracy

Prepares narrative justifications to substantiate all funding requests by gathering and correlating adjustments and recommending the appropriate funding levels

Develops or enhances computer spreadsheets to manipulate financial data and to accumulate, summarize and extract budgetary information in various formats to expedite the weekly, monthly, quarterly and annual reports required from the budget function

Continually monitors accounting and financial obligation printouts to ensure that there are no violations or pending violations of the Anti-deficiency Act

Maintains graphs of employment headcount and FTEE records, which are available for management review

Maintains historical data concerning workloads and obligations. Relates past experience to present funding requests for accurate fund control

Plays an active role in major reprogramming of funds during the year and in the annual

Develops and applies reconciliation tests between fund control points, allotments, and budget plans

Serves as one of five Certifying Officers for all disbursements from the medical center

Work Schedule: M-F 8:00am-4:30pm

Position Description Title/PD#: PD 21262-A; PD21263-A

bargaining position

FSLA Non-exempt

Telework is NOT authorized

V irtual work is NOT authorized

Recruitment/Relocation incentives areNOT authorized

This position’s full performance level is GS-11

To qualify for this position, applicants must meet all requirements by the closing date of this announcement

Qualifying experience may be obtained in the Private or public sector. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g. Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic, religious/spiritual; community; student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Additional qualifications information can be found here click here .

TIME-IN-GRADE : Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements and must submit correct supporting SF-50 with application to reasonably determine you meettime in grade.For a GS-09 position you must have served 52 weeks at theGS-07 level; For a GS-11 position you must have served 52 weeks at theGS-9 level. (Time in Grade restrictions do not apply to WG employees).

In order to qualify for this position, your resume must provide sufficient experience and/or education, knowledge, skills, and abilities, to perform the duties of the specific position for which you are being considered. Your resume is the key means we have for evaluating your skills, knowledge, and abilities, as they relate to this position. Therefore, we encourage you to be clear and specific when describing your experience.

A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly in the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

To qualify for this position at the GS-9 grade level, you must meet one of the following requirements:

Applicants must have One year of specialized experience equivalent to at least the next lower grade (GS-07) in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Knowledge of budget policies, methods, and practices; Develops, reviews, edits, and consolidates annual budget estimates for multiple sections; Ability to research and summarize information; Skill in using financial management systems and software to manage and analyze data; Ability to analyze financial data and records

OR master’s or equivalent graduate degree

OR two full years of progressively higher level graduate education leading to such a degree OR LL.B. or J.D., in related structures

OR Possess the equivalent combinations of successfully completed progressively higher level graduate education (beyond the second year) and specialized experience, as described above, to meet the total experience requirements for this grade level. The education portion must include graduate courses that demonstrate the knowledge, skills, and abilities necessary to do the work of this position.

To qualify for this position at the GS-11 grade level, you must meet one of the following requirements:

Experience You must have at least one (1) full year of specialized experience equivalent to at least the next lower grade level (GS-9) in the Federal Service that has given you the particular knowledge, skills and abilities required to successfully perform the duties of a Budget Analyst. Typically we would find this experience in work within this field or a field that is closely related to budget, finance and accountant type positions that provided an in depth knowledge of, and skill in applying, commonly used budget and finance principles, practices, and methods of budget execution and the organizational structure, programs, and work methods of serviced components sufficient to function independently and provide advice to management. Specialized experience should include developing and controlling a budget and operating plan for an institution of a size and complexity similar to a medical center; preparing financial analyses comparing actual costs incurred; drafting and advising on budgetary and resource management policies; preparing reports; and, identifying, analyzing, and resolving budgetary problems

OR Possess the successful completion of a Ph.D. or equivalent doctoral degree

OR three (3) full years of progressively higher level graduate education leading to such a degree that demonstrates the knowledge, skills and abilities to do the work of this position, such as a degree in business, finance or accounting OR LL.M., if relate.

OR Possess the equivalent combinations of successfully completed progressively higher level graduate education (beyond the second year) and specialized experience, as described above, to meet the total experience requirements for this grade level. The education portion must include graduate courses that demonstrate the knowledge, skills, and abilities necessary to do the work of this position.

You will be rated on the following Knowledge, Skills, Abilities, and Other Characteristics (KASOs) based on your application for this position. (Do not provide separate essay answers for these statements. These KSAs are addressed in the online assessment questionnaire.)

Knowledge and skill to analyze various cost reports, computer printouts and accounting source documents

Ability to analyze historical spending trends and projects needs

Knowledge of disbursing authority procedures

Knowledge of automated data processing programs as they relate to the Budget Activity

Academic and professional knowledge of budgetary methods and procedures, accounting principles and theory, including cost allocation

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume/application does not support your questionnaire answers, we will not allow credit for your response(s).

Physical Requirements: This is primarily a sedentary job. Typically, the employee sits to do the work. However, there may be some walking (up to 2 hours); standing(up to 2 hours); bending(30 minutes); carrying of light items such as papers, books, small parts and items (up to 1 hour under 45 pounds) daily. No special physical demands are required to perform the work.

Work Environment: involves everyday risks or discomforts which require normal safety precautions typical of such places as offices, meeting and training rooms or libraries. The work area is adequately lighted, heated, and ventilated.

The Department of Veterans Affairs provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the facility’s Human Resources Office at 503-220-8262

You can request reasonable accommodations any time during the hiring process or at any time while on the job. Requests are considered on a case-by-case basis. To request a reasonable accommodation:

1. Look at the job posting for instructions on requesting a reasonable accommodation

2. Work directly with the person arranging the interviews

3. Contact the agency SPPC

4. Request a reasonable accommodation verbally or in writing; no special language is needed.

Learn more about reasonable accommodation requests .

Please use this checklist to ensure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), documentation to support Veterans Preference claims, or ICTAP/CTAP documentation (for displaced Federal employees). You will not be contacted for additional information.

All applicants are required to submit the following supporting document type(s):

Resume-You are encouraged to use the USAJobs online resume builderto ensure that all required information is in your resume. If you use your own resume, curriculum vitae, or any other written form you choose, you must include a detailed description of your job-related qualifications that include beginning and ending dates for paid and non-paid work experience, hours worked per week, month and year of employment for each job title listed.

Responses to the Assessment Questionnaire

Applicants may also submit the following supporting document type(s),which may not be required for all applicants

Cover Letter

Other Supporting Documents: (Only submit if applicable to you.)

College transcripts (if qualifying all or in part based on your education)

Veterans’ Preference documentation – If you are a veteran, you must submit a copy of your Certificateof Release or Discharge from Active Duty (DD Form 214 – Member Copy 4) and, if applicable, an Application for 10-Point Veteran Preference (SF-15) & an official document dated 1991 or later, from the Department of Veterans Affairs or from a branch of the Armed Forces that supports your claim.

CTAP/ICTAP documentation

MOST CURRENT SF-50- Notification of Personnel Action (SF-50) – If you are a current or former Federal employee, you must submit a copy of their most current SF-50, showing current tenure and competitive status. (Required) If you are a current or former federal employee this document is required if using this to support eligibility for the position. Please submit most recent non-award SF-50 (Displays grade, tenure and title. Federal employees may be able to access their SF-50 through the eOPF https://eopf.nbc.gov/va/ )