Receptionist/ Project Assistant

Receptionist/Project Assistant

•  Answers, screens, and transfers phone calls in a timely, professional manner
•  Assist with preparing submittals for architects
•  Contacts courier to pick up package(s)
•  Maintains courier log – Confirm package is picked up and delivered on time
•  Type’s letters, transmittals, and weekly status reports as requested
•  Updates employee phone lists
•  Faxes and makes copies as needed
•  FedEx – creates label, assembles package, and schedules for FedEx to pick up
•  Mail – Checks mail daily and distributes to appropriate person. Records checks received in log.Labels outgoing mail with postage and places mail in mailbox located on the first floor.
•  Maintains calendar for conference room meetings
•  Assures refreshments are available to the staff and clients throughout business hours
•  Cleans and organizes the conference rooms, kitchen, print room, front desk and lobby area eachmorning and evening
•  Turns on/off office lights and Turns Phone system on/off to and from Answering Service.
•  Inventories office/break room supplies for supply orders/ restocks inventory
•  Word processing (i.e. proposals, correspondence, reports, etc.)
•  Obtains necessary signature(s) for plans and documents
•  Makes travel arrangements (airfare, car rental, hotel, etc.) for architectural staff
•  Obtains and enters time from Director weekly, prepares expense reports for Staff
•  Coordinates Lunch and Learn presentations
•  Enters FedEx and Xerox data logs for the accounting coordinator, as necessary
•  Other duties as assigned

Requirements: Office administration experience, including multi‐line telephone system, Microsoft Suite (Word, Excel,and Outlook), facsimile, copiers and mail room equipment: Must be dependable, punctual, organized,detailed oriented, problem solve, prioritize tasks, professional, and customer friendly with excellent communication skills

Benefits

•  Health Insurance
•  401 (k) Retirement Savings Plan
•  Dental Insurance
•  Paid Bereavement
•  Paid Vacation
•  Paid Holiday
•  Paid Sick/Personal
•  Paid Jury Time
•  Life Insurance (Basic and Supplemental)
•  Health Reimbursement Plan
•  Optional Short Term and Long Term Disability Insurance
•  Team Environment

Base Pay: $15.00‐$18.00

Hour Employee Type: Full Time

Industry: Architecture‐ Building

Experience: Associates Degree preferred. At least (2+) years’ experience

Must be able to work Monday – Friday from 8:30am to 5:30pm.

However, overtime may be requiredperiodically to meet courier deadlines

Job Type: Full-time

Salary: $15.00 to $18.00 /hour

Required education:

• Associate

Required experience:

• Administrative Duties: 4 years