Procurement Specialist (entry level)

We have an exciting opportunity for a Procurement Specialist to join our Global Sourcing & Procurement team . You will specifically be part of the group that supports our software renewal contracts. This position will be based in our Olathe, KS office.

Recent college grads welcome to apply

Specific responsibilities will include:

• Maintain database of software renewals (maintenance and support as well as license subscriptions) including updating information on renewals, closing records if renewals are terminated, and adding records for new software renewals.
• Process requisitions for purchase orders for software renewals.
• Contact business partners to determine whether or not a renewal is required and to obtain billing cost center and other relevant information required to make a renewal purchase.
• Contact vendors to obtain quotes and, if necessary, contract documentation for renewals. Coordinate and provide termination notices to vendors for software renewals that need to be terminated.
• Negotiate with vendors to reduce the price of renewals using various negotiation strategies (e.g., consolidate renewals, early-pay discounts, etc.).
• Review software license agreements (or other related agreements such as amendments) to determine renewal timeline, confirm that quotes are in accordance with negotiated terms, and notice requirements.
• Manage the signature process (e.g., coordinate with Legal for approvals, obtain signatures).
• Respond to business partners inquiries on software renewals (expirations, status of processing, payment status, etc.)
• Respond to vendor inquires on software renewals (expirations, PO status, payment status, contract signature status, etc.)
• Assist and engage Software Commodity/Sourcing Managers as necessary to optimize savings and value received from software renewals.

Position Requirements:

• Bachelor’s degree in business administration or related field
• We will consider recent college grads with a business internship, or a strong interest in the global sourcing & procurement and/or supply chain field
• Must have an aptitude to learn new systems quickly (i.e. Ariba)
• A background in reviewing software technical agreements /contracts is helpful, but not required
• Must have excellent customer service skills
• Strong communication skills (verbal and written)
• Strong Microsoft Word and Excel skills
• Ability to work in fast-paced environment and be team oriented and detailed