Payroll Compliance Specialist

Summary Compiles payroll data to maintain payroll records by performing the following duties:

Essential Duties and Responsibilities include the following. Other duties may be assigned.

Receives and monitors Wage Attachments/Garnishment set-up and ensures timely and accurate submission to ADP including reconciliation for payment disbursements

Performs daily tasks related to ADP/TWN for employment verifications

Submits daily Direct Deposit and Positive Pay files to bank following finalization of pays.

Submits file to Treasury for Expat Int’l wires following finalization of pays.

Generates third party check requests and obtains appropriate approvals prior to submitting for payment processing i.e. United Way

Performs tasks to maintain employee payroll records for special compliance payments, income or deductions.

Ensures compliance for Lump Sum Payments related to Garnishments i.e. Bonuses and updates HCM with appropriate elements.

Processes approved payments, deductions, taxable benefits, such Club Dues

Performs bi-weekly tasks related Bank Transit Table Update

Performs bi-weekly tasks related to New Hire Reporting

Performs bi-weekly tasks related to Social Security Verification (SSNVS)

Preforms weekly tasks related to Termination Reporting to State

Coordinates activities related to Record Retention and ensures files are in compliance with legislative requirements

Works with Payroll Administrative assistant in retention of documents and purging files as required

Balances and reconciles inputs and outputs; researches and resolves out of balance situations

Performs system testing as needed

Completes monthly BLS (Bureau Labor Statistic) reports

Processes Stop payments, reversals and void checks as needed.

Follows procedures and guidelines set by Supervisor

Maintains all related documentation associated with position

Performs Back-up tasks as requested by Supervisor

Supervisory Responsibilities

This job has no supervisory responsibilities.

Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

Analytical – Collects and researches data; Uses intuition and experience to complement data.

Design – Demonstrates attention to detail.

Problem Solving – Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully.

Technical Skills – Pursues training and development opportunities; Shares expertise with others.

Customer Service – Manages difficult or emotional customer situations; Responds promptly to customer needs; Responds to requests for service and assistance; Meets commitments.

Interpersonal Skills – Focuses on solving conflict, not blaming; Maintains confidentiality; Keeps emotions under control.

Oral Communication – Speaks clearly and persuasively in positive or negative situations; listens and gets clarification.

Written Communication – Writes clearly and informatively; Edits work for spelling and grammar; Presents numerical data effectively; Able to read and interpret written information.

Teamwork – Balances team and individual responsibilities; Contributes to building a positive team spirit.

Quality Management – Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.

Business Acumen – Understands business implications of decisions.

Ethics – Treats people with respect; Keeps commitments.

Organizational Support – Follows policies and procedures; Completes administrative tasks correctly and on time.

Judgement – Supports and explains reasoning for decisions; Includes appropriate people in decision-making process.

Planning/Organizing – Prioritizes and plans work activities; Uses time efficiently.

Professionalism – Reacts well under pressure; Accepts responsibility for own actions; Follows through on commitments.

Quality – Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.

Quantity – Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly.

Adaptability – Adapts to changes in the work environment; Manages competing demands; Able to deal with frequent change, delays, or unexpected events.

Attendance/Punctuality – Is consistently at work and on time; Ensures work responsibilities are covered when absent.

Dependability – Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals. Completes tasks on time or notifies appropriate person with an alternate plan.

Initiative – Asks for and offers help when needed.

Innovation – Meets challenges with resourcefulness; Generates suggestions for improving work.

Qualifications

Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

Associate’s degree (A. A.) or equivalent from two-year College or technical school; or three to five years payroll related experience and/or training; or equivalent combination of education and experience.

Mathematical Skills

Ability to calculate figures and amounts such as earnings, deductions, impact of pretax deductions taxable wages, imputed income, mandatory vs. voluntary deductions, percentages, overtime.

Reasoning Ability

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations

Computer Skills

To perform this job successfully, an individual should have knowledge of principles of payroll accounting, payroll system, HR system, Internet software; Spreadsheet software and Word Processing software.

Other Skills and Abilities

Ability to understand payroll principles, gross to net calculations, “gross ups,” multi-state taxation, impact of payments on taxation and other mandatory withholding.

Certificates, Licenses, Registrations

FPC preferred.

Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit and use hands to finger, handle, or feel. The employee is occasionally required to stand; walk and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and distance vision.

Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.

Language Skills

Ability to read and interpret documents such as union rules, human resource policies, payroll regulations, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before with customers or employees of organization.