HUMAN RESOURCES SPECIALIST

Summary

The Human Resources Specialist is responsible for performing human resources related activities such as recruitment, interviewing, and orientation; monitoring and providing oversight and correction to processes related to area of assignment. This position is governed by state and federal laws and agency/institution policy.

Typical Functions

Analyzes and evaluates employment applications received from internal and external applicants to determine if applicants meet minimum qualifications. Participates in pre-employment interview panels to assist with personnel issues and make certain that proper procedures are followed. Prepares and coordinates the flow of appropriate paperwork for each interviewee. Conducts pre-employment background checks, including but not limited to reference checks, criminal history background checks, and drug testing. Orients new employees by explaining policies and procedures, obtaining required employee information, and advising employees of benefits packages. Conducts exit interviews with terminating employees and informs them of COBRA coverage. Provides information to or counsels employees on various personnel issues such as benefits, grievance procedures, leave accrual and usage, wage garnishments, workers’ compensation, and labor standards. Responsible for maintaining a current centrally located employee bulletin board with all Department of Labor required information. Prepares spreadsheets and databases to track employee related information. Prepares and submits various bi-weekly, monthly, quarterly, and annual personnel reports on employee status including new hires, terminations, transfers, promotions, worker’s compensation claims, salary, and leave accrual/usage. Responds to inquiries and provides information on state and federal policy to management and staff. Provides basic training to educate personnel on new systems, policies, and procedures. Monitors and provides technical direction by assisting, advising, and correcting personnel actions keyed into human resources databases. Performs other duties as assigned.

Special Job Dimensions

Knowledge, Abilities, and Skills

Knowledge of the principles and practices of human resources. Ability to prepare, present, and review oral and written information and documents. Ability to interpret and apply state and agency/institution policies and procedures governing human resources. Ability to communicate with a diverse group of employees. Ability to analyze data and prepare reports. Ability to work in a technological environment demonstrating proficiency in word processing, spreadsheets, and data base applications.

Minimum Education and/or Experience

The educational equivalent of a high school diploma, plus three years of human resources related experience. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.

Preferred Qualifications

This position is located in the Personnel Records Room and is responsible for maintaining over 7500 active employee files and processing personnel actions. This role requires excellent customer service skills, both in person and on the telephone, the ability to research, problem solve, and multitask. Candidates must be independent, flexible, and able to work professionally with others. Prior human resource experience, including high volume processing and filing, and the ability to maintain confidentiality of sensitive information are musts. Experience with data entry, eDoctus, & AASIS a plus.

Certificates, Licenses, Registrations

Agency Specific Information

Division Name

Office of Finance and Administration

Hiring Official

Lynne Bowen

Special Work Condition

The starting salary for this position is $26,531annually. This position is located in Little Rock, AR.

Special Application Information

GENERAL INFORMATION:
All DHS applicants must complete drug screening, as outlined in DHS Policy 1087, prior to being hired.

Applications are prescreened according to the state application, addenda, résumé, transcript, licenses and any other information that is submitted. Only transcripts should be submitted at the time of applications; reference letters, certificates, and licenses should be brought at the time of interview. Failure to complete the application form according to instructions with complete and accurate information will adversely impact your comparison to other candidates. List all prior work experience, including military service, with most recent employment first. You may include volunteer or unpaid work as part of your work history; however, you should include the number of hours per week which you performed these duties.

False, misleading, or incomplete statements may result in disciplinary action and possible termination.

Benefits package may include: health & life insurance, vacation & sick time, paid holidays, credit union membership, retirement, career bonus, and deferred compensation.

CONTINUOUSLY ADVERTISED POSITIONS:
Submitting an application for a continuously advertised position does not guarantee that a job is available for that position title; e-mails stating that the applicant meets the minimum qualifications for a position are for future reference. Applications submitted for continuously advertised positions are kept on file for 60 days. As jobs for that position title become available, eligible applications in that file that match the county and division criteria will be considered. On your application you should have designated in which counties and divisions you are willing to work. Please keep in mind that you will not appear on hiring lists for counties you do not designate. Do not select “statewide” from this county list.

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FOR ALL FAMILY SERVICE WORKER POSITIONS ONLY:
Applicants must submit an official transcript by mail in addition to applications for all levels of Family Service Worker positions except for Family Services Assistant positions. Transcripts will remain on file for future applications. The following Bachelor’s, Master’s, and Doctorate degrees are valid for such Family Service Worker-type positions:

Behavior Science

Child and Family Development

Child Development

Counseling (any field)

Criminal Justice

Education: Early Childhood, Elementary, Middle Level, Secondary, or Special

Family & Consumer Science

Family Development

Family Services

Home Economics

Human Development & Family Studies

Human Services

Psychology

Rehabilitation Science

Social Welfare

Sociology

Social Work

Mail your transcript to the following address:
Arkansas Department of Human Services

Attn: Recruitment

P.O. Box 1437, Slot W301

Little Rock, AR 72203

The transcript must be an official transcript sent from the university or college you attended. The transcript must still have the envelope sealed with the security seal affixed. Once the seal is broken, the transcript is considered void.