Executive Administrative Assistant

Company: Carnival Cruise Line

Area of Interest: Executive Management

Location: Miami

State: Florida

Job Title: Executive Administrative Assistant

We are currently seeking an Executive Administrative Assistant. This position is responsible for providing administrative support to the Chief Procurement Officer (CPO), as well as their direct reports as may be needed. The main objective of the position is to ensure the administrative requirements of the function are appropriately addressed.

Essential Functions:

The main responsibilities of the position are as follows:

• Provide administrative support for the Chief Procurement Officer.
• Prepare PowerPoint presentations as requested.
• Manage and coordinate all travel itineraries and arrangements for the CPO.
• Department liaison for current and potential vendors and service providers.
• Manage the department’s service payments, including by not limited to phone services, operational services, etc.
• Responsible for all logistics and coordination related to department/group meetings. These meetings may involve participants from multiple departments and Carnival Operating Companies and would include negotiating Hotel facility meeting rooms, catering, guest rooms, audio/video, Wi-Fi, etc.
• Provide project administrative assistance as required, including:
  • Coordinating and preparing department and project budgets based input from department management.
  • Coordinating all document repositories regarding projects and other internal documents.
  • Developing project briefs and presentations as may be required.
• Manage invoice payments and tracking for all department expenditures which includes use of MS Excel spreadsheets for recording and tracking.
• Complete T&E statements for department and other reimbursement forms for approval.
• Coordinate all time and attendance related functions for the department, which includes using Kronos.
• Act as the department coordinator for Document Retention and Management, according to the company’s policies.
• Manage office supplies inventory control/purchase for Corporate Purchasing.
• Assist in other office responsibilities as required.

Qualifications:

• An Associate degree or equivalent experience is required.

The individual in this role will be a seasoned administrative professional with the following expertise and attributes:

• Senior level executive administrative support with 7+ years of demonstrated accomplishments.
• Exceptional interpersonal abilities and communication skills
• Requires demonstrated abilities to interact with both internal and external contacts at all levels, up to and including executive leaders.
• Must display the utmost level of professionalism and integrity in order to provide positive representation for the department and the organization.
• Ability to communicate confidently at the highest levels and build effective internal and external relationships.
• Expert current knowledge in Microsoft Office Products (Outlook, Word, PowerPoint, Excel, Visio)
• Experience working in a global organization with proven ability to operate in a matrix environment.

About Carnival Cruise Line:

Carnival Corporation & plc is a global cruise company and one of the largest vacation companies in the world. Our portfolio of leading cruise brands includes Carnival Cruise Lines, Holland America Line, Princess Cruises, Seabourn and Fathom in North America; P&O Cruises, and Cunard Line in the United Kingdom; AIDA in Germany; Costa Cruises in Southern Europe; and P&O Cruises in Australia. These brands, which comprise the most recognized cruise brands in North America, the United Kingdom, Germany and Italy, offer a wide range of holiday and vacation products to a customer base that is broadly varied in terms of cultures, languages and leisure-time preferences. We also own a tour company that complements our cruise operations: Holland America Princess Alaska Tours in Alaska and the Canadian Yukon. Combined, our vacation companies attract ten million guests annually.

Benefits as a member of Carnival’s Team:

• A comprehensive healthcare program, dental coverage and flexible spending accounts
• Company-paid term life insurance and long term disability coverage, employee-paid optional life insurance and other voluntary insurance programs
• A 401(k) plan that includes up to a 3% company match after one year of service and a discretionary
• Profit Sharing contribution in your second year of eligible employment
• Tuition Reimbursement that provides up to 75% reimbursement for company related professional career development
• An on-site Space Coast Credit Union satellite office, cafeteria and free parking
• Employee Stock Purchase plan that provides up to a 15% discount off the Fair Market Value of Carnival Corporation Common Stock Paid vacation and sick time
• An on-site fully accredited preschool educational program that provides developmentally appropriate educational programming for families of children ages 6 weeks through 5 years of age and up to 12 years of age during school holidays and summer vacation in addition to drop-in care for those unexpected childcare conflicts
• An on-site Health and Wellness Center that provides a full range of activities including weight training machines, free weights, cardiovascular equipment, an aerobic center, massage therapy, certified personal trainers and a wide variety of other programs
• Two complimentary “Fun Ship” cruises a year (based on available space and seniority) as well as discounted rates to friends and family in addition to other discounts to local and neighborhood vendors

Carnival Corporation & plc and Carnival Cruise Line is an equal employment opportunity/affirmative action employer. In this regard, it does not discriminate against any qualified individual on the basis of sex, race, color, national origin, religion, sexual orientation, age, marital status, mental, physical or sensory disability, or any other classification protected by local, state, federal, and/or international law.

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