Event Coordinator – Part Time – Community Environment & Health

JOB SUMMARY: Under general direction coordinates and hosts the annual Alaska Tribal Conference on Environmental Management (ATCEM). ATCEM is an annual gathering that brings together Tribes, Non-profits and State and Federal organizations for a week of environmental conversations.

REPRESENTATIVE DUTIES

Seeking a detail oriented individual to coordinate large-scale statewide Tribal conference which involves planning, implementation and follow-up for conference activities, including coordination and communication with Community Environment & Health leadership, conference planning committees and contractors.

Maintains conference databases including committee task lists; volunteers; sponsorships and donations; vendors; agendas and program information; awards; event contracts and purchases; and registration lists as needed.

Works with ANTHC Marketing and PR departments to promote and publicize the event; development of media and marketing material including but not limited to design, production and distribution of advertising, announcements, and agenda. Provide guidance for event management software development.

Responsible for tracking income and expenses and reporting on the budget. Responsible for communications and networking in support of the conference.

Responds to inquiries from the public about the conference. Assists with conference events and ceremonies. Conduct post-event evaluations and report outcomes.

Performs other duties as assigned.

Required Skills
KNOWLEDGE and SKILLS

Knowledge of all aspects of environmental health practice, as well as, application of environmental health principles as they pertain to the unique rural Tribal setting.

Knowledge of the principles and practices of cost accounting, budgeting and strategic planning.

Knowledge of customer service concepts and practices.

Skill in assessing and prioritizing multiple tasks, projects and demands

Skill in establishing and maintaining effective working relations with elected tribal officials, co-workers, contractors, and representatives from other local, state and Federal organizations.

Skill in establishing and maintaining cooperative working relationships with individuals with wide array of cultural, political, educational, socio-economic, geographic and linguistic backgrounds.

Skill in coordinating large scale events.

Skill in compiling and analyzing data and identifying needs.

Skill in making complex decisions.

Skill in oral and written communication.

Skill in working independently and as a team.

Skill in operating a personal computer utilizing a variety of software applications.

Required Experience
MINIMUM EDUCATION QUALIFICATION

Post-secondary diploma, preference in a Marketing, Public or Community Relations or Event Planning. Progressively responsible professional/exempt work experience may be substituted on a year-for-year basis for college education.

MINIMUM EXPERIENCE QUALIFICATION

Non-supervisory – Two (2) years experience in planning and implementing large events.

ADDITIONAL REQUIREMENTS

Project Management, organizational and prioritizing skills; problem solving and organizational skills; attention to detail; excellent written and oral interpersonal communication. Experience working with executive, donors and volunteers and managing, supervising and orientating people for events. Experience and comfort with facilitation of committee meetings. May be required to work outside the traditional work schedule. May be called out to work off-shift in emergency situations.

MINIMUM PHYSICAL REQUIREMENTS

The following demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Must be able to lift approximately 50 pounds.