Administrative Associate LI

The Human Genome Sequencing Center (HGSC) at Baylor College of Medicine is recruiting for an experienced Administrative professional to assist the Department Administrator, Administrative Associate II, Grants Team and Faculty. This person will perform HR and grant-related functions for the HGSC, a large and dynamic academic research center within Baylor College of Medicine. We are looking for someone who will thrive in a fast-paced, high-energy environment and can handle multiple projects, deadlines, and customers.

• Manage reports required for the various State, Federal and private grants and contracts awarded to the HGSC
• Work directly with the Administrator, Administrative Associate II, Grants Manager, and Faculty to prepare and/or coordinate required proposal elements, including budgets, proposal text and required supporting documents
• Coordinate the pre- and post-award application process for federal, state and private funding opportunities, including compilation of proposal components, QC of data and data entry, and compliance with proposal and BCM guidelines
• Use and maintain the HGSC grant databases for accuracy
• Present information related to grants and contracts to faculty and Administration
• Maintain the security and confidentially of relevant documents and information
• Manage and process SAP HR entries for ~ 200 employees, including new hires, vacancies, and all types of leave
• Manage recruitment and transfers for Faculty and Hiring Managers to ensure hiring is completed in a timely manner to support the operation of the HGSC
• Manage the submission of visas to the International Service Office for timely extensions and new hires
• Manage SAP time/payroll entries, monitoring deadlines and timely completion by all personnel
• Provide support for the Center’s senior faculty and staff, including publications, scheduling, and travel arrangements and reimbursements
• Communicate College and HGSC policy to faculty and staff
• Participate in the preparation and monitoring of the annual budget
• Participate in organizing and coordinating special events

Required:

• Bachelor degree in Business Administration, Finance, Management, Accounting, Public Health, or Health Administration or Four years of relevant work experience in a business administration/business management setting can be substituted in lieu of a degree.
• Five years of responsible administrative experience with at least two years of experience in a responsible supervisory/managerial position with a Bachelor degree or Nine years of relevant work experience in a business administration/business management setting with at least two years of experience in a responsible supervisory/managerial position without a degree.

Preferred:

• Master degree in Business Administration or Finance
• Certification as a Certified Public Accountant (CPA)
• HR recruiting experience and Grant application and management experience
• Knowledge of SAP HR and End Note
• Previous experience in an academic or research environment