Administrative Assistant

Company: Carnival Cruise Line

Area of Interest: Human Resources

Location: Miami

State: Florida

Job Title: Administrative Assistant

Carnival Corporation & plc is a global cruise company and one of the largest vacation companies in the world. Our portfolio of leading cruise brands includes Carnival Cruise Lines, Holland America Line, Princess Cruises, Seabourn and Fathom in North America; P&O Cruises, and Cunard Line in the United Kingdom; AIDA in Germany; Costa Cruises in Southern Europe; and P&O Cruises in Australia. These brands, which comprise the most recognized cruise brands in North America, the United Kingdom, Germany and Italy, offer a wide range of holiday and vacation products to a customer base that is broadly varied in terms of cultures, languages and leisure-time preferences. We also own a tour company that complements our cruise operations: Holland America Princess Alaska Tours in Alaska and the Canadian Yukon. Combined, our vacation companies attract ten million guests annually.

This position is responsible for providing administrative support to the VP, GLOBAL HUMAN RESOURCES as well as their direct reports. The main objective of the position is to ensure the administrative requirements of the function are appropriately addressed.

ESSENTIAL FUNCTIONS: The main responsibilities of the position are as follows: Provide administrative support for the GLOBAL HUMAN RESOURCES department. Prepare PowerPoint presentations as instructed by the VP, GLOBAL HUMAN RESOURCES for the department. Manage and coordinate all travel itineraries and arrangements for the department. Department liaison to current and potential vendors and service providers. Manage the department’s service payments, including by not limited to phone services, operational services, etc. Responsible for all logistics and coordination related to department/group meetings. These meetings may involve participants from multiple departments and Carnival Operating Companies and would include negotiating Hotel facility meeting rooms, catering, guest rooms, audio/video, Wi-Fi, etc. Provide project administrative assistance as required, including: Coordinating and preparing department and project budgets based input from department management. Coordinating all document repositories regarding projects and other internal documents. Developing project briefs and presentations as may be required. Assist ABG HR Business Partner in processing employee action forms and misc. projects. Coordinate onboarding of new employees within the GLOBAL HUMAN RESOURCES department. Manage invoice payments and tracking for all department expenditures which includes use of MS Excel spreadsheets for recording and tracking. Complete T&E statements for department and other reimbursement forms for approval. Coordinate all time and attendance related functions for the department, which includes using Kronos. Act as the department coordinator for Document Retention and Management, according to the company’s policies. Manage office supplies inventory control/purchase for GLOBAL HUMAN RESOURCES. Assist in other office responsibilities as required (e.g. kitchen supplies ordering, etc.

Benefits as a member of Carnival’s Team:
A comprehensive healthcare program, dental coverage and flexible spending accounts

Company-paid term life insurance and long term disability coverage, employee-paid optional life insurance and other voluntary insurance programs

A 401(k) plan that includes up to a 3% company match after one year of service and a discretionary

Profit Sharing contribution in your second year of eligible employment

Tuition Reimbursement that provides up to 75% reimbursement for company related professional career development

An on-site Space Coast Credit Union satellite office, cafeteria and free parking

Employee Stock Purchase plan that provides up to a 15% discount off the Fair Market Value of Carnival Corporation Common Stock Paid vacation and sick time

An on-site fully accredited preschool educational program that provides developmentally appropriate educational programming for families of children ages 6 weeks through 5 years of age and up to 12 years of age during school holidays and summer vacation in addition to drop-in care for those unexpected childcare conflicts

An on-site Health and Wellness Center that provides a full range of activities including weight training machines, free weights, cardiovascular equipment, an aerobic center, massage therapy, certified personal trainers and a wide variety of other programs

Two complimentary “Fun Ship” cruises a year (based on available space and seniority) as well as discounted rates to friends and family in addition to other discounts to local and neighborhood vendors

Carnival Corporation & plc and Carnival Cruise Line is an equal employment opportunity/affirmative action employer. In this regard, it does not discriminate against any qualified individual on the basis of sex, race, color, national origin, religion, sexual orientation, age, marital status, mental, physical or sensory disability, or any other classification protected by local, state, federal, and/or international law.

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