Transportation/Fingerprint Office Specialist

The Oregon Department of Education’s passion extends beyond the classroom. We seek to foster equity and excellence for every learner through collaborations with educators, partners, and communities. A career at ODE means collaborating with passionate and talented professionals whose influence reaches teachers, administrators, parents, and most importantly students. Our culture flourishes by embracing diversity and innovation. We strive to remove systemic barriers and define success by providing more equitable opportunities for the children of Oregon.

The Office of Student Services (OSS) is responsible to ensure the free appropriate public education for all children with disabilities in Oregon, birth through age 21, and assures that the education of these children is a vital element of Education Reform activities. The Office maintains educational services to students who are incarcerated in local, regional, and state correctional facilities. The Office maintains and directs the Oregon School for the Deaf (OSD). This Office provides technical assistance to school districts and regional programs; leads in program development and improvement of services; works cooperatively with educators and parents to improve the achievement of students with diverse learning needs; contracts for provision of state operated programs and services locally; monitors districts for compliance with state and federal law; and monitors educational services for children and youth with disabilities.

We are recruiting for one permanent, full-time Office Specialist 2. This position is located in S alem, Oregon , and is classified and represented by Service Employees International Union (SEIU) .

This position’s primary responsibilities are to provide a variety of administrative job functions to the Pupil Transportation and Fingerprinting team that contribute to the success of the programs.

Click here to view the entire position description.

To qualify for this position, you must have two years of general clerical experience, one year of which included typing, word processing, or other experience generating documents; OR an Associate’s degree in Office Occupations or Office Technology; OR graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience. College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.

We are looking for candidates with the following skills:
Diplomacy in dealing with people, particularly the public and other agencies. Secretarial experience and experience in dealing with public and school administrators. Needs working knowledge of word processing, databases, and other office equipment.

Ability to work with confidential materials concerning personnel and other administrative decisions within the section, with ESDs, and with public and private schools.

Obtain Law Enforcement Data System (LEDS) certification from Oregon State Police.

Typing Speed minimum of 50 wpm.

Experience organizing and prioritizing a high volume of work.

Experience remaining productive and taking initiative for tasks with little direction from others.

Experience accomplishing work that may be repetitive with a positive, team oriented and professional approach.

Preference may be given to applicants with a current and valid Law Enforcement Data System (LEDS) certification.

The working conditions for this position include frequent, extended periods of sitting/standing at a computer terminal performing data entry; retrieving and returning files to large five drawer file cabinets; frequent telephone and in-person contact with school district, contractors, school administrators, business officials, department employees, employees of other state and federal agencies, and occasionally irate individuals; keeping information confidential.

To Apply:
Complete electronic application including supplemental questions.

Attach a cover letter that addresses why you believe your background and experience make you the ideal candidate for this position.

Attach veteran documentation if you are asking for veteran points. To receive veteran preference points, you must attach appropriate documentation.

Failure to complete these steps may result in disqualification of your application.

The Oregon Department of Education has an uncompromising dedication to recruiting and retaining the highest caliber diverse workforce. Our belief in creating better outcomes for children starts with our commitment to incorporating a wide array of diverse opinions.

“The Oregon Department of Education is committed to searching for and sustaining a culturally, racially, ethnically, and linguistically diverse working environment. We are dedicated to hiring and retaining a diverse staff that blends expertise and interest in supporting every student in Oregon. The Oregon Department of Education understands that an authentic focus on equity, diversity, and inclusion in the work place will in turn create an engaging and talented workforce devoted to creating a better education system for Oregon.”

This job announcement may be used to fill future vacancies in this class of work. Apply now if you are interested in this or future vacancies.

Background Check : Applicants will be subject to a thorough background investigation which may include fingerprinting and driving record check. Adverse background data may be grounds for immediate disqualification. Conviction of a crime will not automatically preclude an appointment. The circumstances involved in the conviction will be considered.

E-Recruit Application Help and Support AND Veterans Preference Information

Application Technical Issues : If you have application login problems, get an error message during the application process, or are experiencing other technical (computer related) difficulties, please call the NEOGOV help line for assistance at 1-855-524-5627.

The Department of Education does not offer VISA sponsorships. On the first day of employment, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States.

The Department of Education is an equal opportunity, affirmative action employer committed to a diverse workforce.

EDUC17-0401

Core benefits

Medical, vision and dental insurance

Comprehensive medical, dental and vision plans for the employee and qualified family members

$5,000 in employee basic life insurance Retirement benefits

Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP)

Employer paid defined benefit and defined contribution programs **Effective November 1, 2016, SEIU represented employees who are Public Employee Retirement System (PERS) participating members will have their base salary increased by 6.95%. Upon becoming a PERS participating member, SEIU employees pay the employee 6% contribution to PERS.

Paid leaves and other benefits

Sick leave earned at the rate of 8 hours per a month with no maximum accumulation

Vacation leave earned at a minimum rate of 8 hours per month with accrual rate increases at 5-year increments

24 hours personal leave earned each fiscal year

Ten paid holidays a year The state also provides access to an innovative Employee Assistance Program that offers work-life counseling, along with homeowner, legal and family resources.

Optional benefits

Term life (employee, spouse or domestic partner, and dependents

Long-term and short-term disability

Accidental Death and Dismemberment

Long-term care (self and eligible family members)

Flexible spending accounts

Option to enroll in the Oregon Savings Growth Plan, a deferred compensation program offering a wide variety of investment options.

The following information describes typical benefits available for employees. Actual benefits received may differ by position or branch of government or be prorated for other than full time work.