Mailroom/Supply Clerk

The Oregon Department of Justice’s Civil Enforcement Division (CED) is looking for a qualified candidate with exceptional clerical skills to serve as the Mailroom/Supply Clerk (Office Specialist 1) in their Salem office. This position organizes and oversees the mailroom and provides other general office support as needed.

This is a limited duration, full-time position, anticipated to last until 10/31/2018, subject to change of business needs. This position is represented by a union (SEIU). Apply now if you are interested. This recruitment will be used to fill the current vacancy and may be used to fill future vacancies.

The Civil Enforcement Division generally is the Department’s plaintiffs’ civil litigation arm, but also enforces selected criminal laws. Learn more about the Division at www.doj.state.or.us/divisions/pages/civil_enforcement_index.aspx .

The Mission of the Oregon Department of Justice is to serve state government and to support safe and healthy communities throughout Oregon by providing essential justice services.

The Attorney General and our nine divisions are dedicated to:

• Providing ethical, independent and high quality legal services to state government;
• Safeguarding consumers from fraud and unfair business practices;
• Supporting our state’s prosecutors and law enforcement efforts;
• Fighting crime and helping crime victims;
• Advocating for vulnerable children;
• Supporting families through the collection of child support;
• Enforcing environmental protections;
• Defending the civil rights of all Oregonians;
• Pursuing justice and upholding the rule of law.

The Oregon Department of Justice is an equal opportunity, affirmative action employer committed to work force diversity.

Duties & Responsibilities
Primary duties include, but are not limited to:

• Daily processes a heavy volume of incoming and outgoing mail for office consisting of attorneys and legal support staff. Ensures mail is processed accurately and timely due to critical nature of legal work involving subsequent response times and processing of files.
• Research and disseminate information regarding special mail procedures to office staff. Prepare items for special mailing.
• Maintain mailing supplies for staff use.
• Maintain supply area, supply inventory, prepare and receive office supplies.
• Assist with special projects as needed or as time allows by completing related clerical functions.
  

Working Conditions: May stand at mail counter for long periods of time. Will need to be able to reach mailboxes above counter. Open office environment with noise from ringing telephones, printers, copiers, telephone conversations and other office equipment. Must be able to concurrently handle multiple tasks with limited daily supervision. Must be able to meet deadlines with short notice. Must perform duties, which require exercise of judgment regarding procedures to be followed, remedies to be sought and responses to be made. Must be able to work under heavy pressure to meet deadlines. Errors could result in serious consequences for the attorneys’ reputation and professional standing. Must be able to exercise confidentiality. Must be able to work well with a team and individually.

Conduct Expectations: The role of the Oregon Department of Justice is to provide justice and uphold the rule of law. Employees of the Department are required to meet the highest standards of professional conduct and ethics while on the job, and also to maintain those same high standards when taking actions in their personal lives that could reflect on the Department.

Qualifications, Required & Requested Skills

Minimum Qualifications

· Completion of courses or training in Office Technology; OR

· One year of general clerical experience which included typing, word processing, or other generation of documents; OR

· An equivalent combination of training and experience.

Transcripts are required to be attached to your application if you are using education or coursework to meet the minimum qualifications. Transcripts must be from an accredited institution and clearly show 1) your name; 2) the name and address of the institution; 3) the degree received and; 4) required courses completed with a passing grade.

Required/Requested Skills

• Regular attendance with the ability to process mail within the day it is received.
• Ability to maintain confidentiality is mandatory.
• Ability to communicate with people and gather facts, provide information or request information.
• Knowledge of general legal terminology is preferred.
• Prior office experience in mail room equipment, processes and procedures is preferred.
• Prior office experience in organizing and prioritizing own workload.
• Experience that includes consistently providing exceptional customer service.

Additional Information

TO APPLY : Follow the “Apply” link above and complete the Oregon Employment Application and Supplemental Questions online. All application materials must be received by the closing date/time posted on this announcement. Transcripts must be submitted to receive credit for education coursework at the time of application. Be sure to answer all supplemental questions and attach all required documents. Your application materials, including your responses to the supplemental questions, must be consistent with your described work experience and any qualifying education.

Your application materials and any supplemental information may be reviewed and evaluated for presentation, content, clarity, grammar, spelling, and applicable knowledge and skill(s). Additional applicant screening will depend on the number of qualified applications received.

Your application must clearly show how you meet the qualifications and desired attributes listed in this announcement. The “Work Experience” section must include the position(s) you have held, organizations for which you have worked, complete dates of employment, and a detailed description of your duties and level of responsibility. Qualifications will be determined based on the information provided in the “Work Experience” and “Education” sections of your application. If your description of work in the “Work Experience” section is too brief and/or insufficient to determine if you meet the qualifications for the job, your application will not be accepted. Those applicants whose experience, education, and/or training most closely match the requirements and needs of the position will be eligible for interview. A resume is not required to apply for this position and will not be viewed to determine your qualifications.

Finalists will be subject to a computerized Criminal History and Driver and Motor Vehicle Services check as well as a thorough background investigation. Adverse background data may be grounds for immediate disqualification.

The State of Oregon now requires all applicants to have a valid email address. If you do not currently have an e-mail address and do not know where to get one, please refer to our Applicant E-Recruit FAQ’s web page to view several providers of free e-mail accounts. The State of Oregon does not endorse any particular provider.

If you need assistance with adding attachments to your profile or to a specific job application please go to How do I add an attachment to my application on the State of Oregon’s Job Page by clicking on the Applicant E-Recruit FAQ’s, and again on Applicant Profile Maintenance.

If you require an alternate format in order to complete the employment process, you may call Recruitment Services at (503) 947-4328 or TTY (800) 735-2900 for the hearing impaired. Please be prepared to leave a message describing the alternate format needed.

The Department of Justice does not offer visa sponsorships. The candidate selected for this position will be required to complete the US Department of Justice Form I-9 within three days of hire to confirm authorization to work in the United States.

Core benefits

Medical, vision and dental insurance

• Comprehensive medical, dental and vision plans for the employee and qualified family members
• $5,000 in employee basic life insurance

Retirement benefits

• Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP)
• Employer paid defined benefit and defined contribution programs

**Effective November 1, 2016, SEIU represented employees who are Public Employee Retirement System (PERS) participating members will have their base salary increased by 6.95%. Upon becoming a PERS participating member, SEIU employees pay the employee 6% contribution to PERS.

Paid leaves and other benefits

• Sick leave earned at the rate of 8 hours per a month with no maximum accumulation
• Vacation leave earned at a minimum rate of 8 hours per month with accrual rate increases at 5-year increments
• 24 hours personal leave earned each fiscal year
• Ten paid holidays a year

The state also provides access to an innovative Employee Assistance Program that offers work-life counseling, along with homeowner, legal and family resources.

Optional benefits

• Term life (employee, spouse or domestic partner, and dependents
• Long-term and short-term disability
• Accidental Death and Dismemberment
• Long-term care (self and eligible family members)
• Flexible spending accounts
• Option to enroll in the Oregon Savings Growth Plan, a deferred compensation program offering a wide variety of investment options.

The following information describes typical benefits available for employees. Actual benefits received may differ by position or branch of government or be prorated for other than full time work.