Senior Administrative Assistant

The successful candidate will perform a variety of tasks to manage the office and provide support services the office staff including project and marketing specific tasks.

Tasks will include but not limited to:

• Compiles technical reports and documents from individual files of various sources. Source material may be moderately complex, technical or confidential in nature.

• Develops Excel spreadsheet, PowerPoint slides, and Word documents from raw data to present, tabulate, or graph information in both paper and electronic formats.

• Manages office facilities and equipment.

• Maintains electronic and paper files and routes correspondence of a moderately complex and confidential nature.

• Assists in the review, verification, and editing of work produced by technical staff.

• Works with project managers and subconsultants with collecting and maintaining contract files such as insurance certificates, signed agreements, invoices, progress reports and other legal documents.

• Prepares and schedules office activities such as travel arrangements, internal and external business meetings and client or third party appointments.

• Works with the office leader to understand and disseminate information related to human resources, company policies, and office procedures.

• Keeps inventory of office supplies and maintains stock.

• Ability to cover front desk responsibilities as needed.

• Additional administrative duties as needed.

Minimum Qualifications

• Associates degree or its equivalent, Professional Secretary Certificate, or other professional development courses.

• At least 9 years of administrative support experience.

• Advanced level computer skills in MS Excel, Word, Outlook, and basic PowerPoint skills.

• The ability to multi-task and prioritize needs.

• The ability to maintain confidentiality.

• The ability to work in a fast paced environment.

• Strong verbal and written communication skills and moderate level math skills.

• Strong organizational skills in a paperless environment.

• A general understanding of company operations, organization, and procedures.

• Desire to learn new skills.

Preferred Qualifications

• Previous experience working with e-Builder.

• Previous experience working with Oracle.

Assignment Category

Fulltime-Regular

Amount of Travel Required
0%

EEO Statement

We attract the best people in the industry, supporting their efforts to learn and grow. We strive to create a challenging and progressive work environment. We provide career opportunities that span a variety of disciplines and geographic locations, with projects that our employees plan, design, build and operate—as diverse as the needs of our clients. CDM Smith is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.

Agency Disclaimer

All vendors must have a signed CDM Smith Placement Agreement from the CDM Smith Recruitment Center Manager to receive payment for your placement. Verbal or written commitments from any other member of the CDM Smith staff will not be considered binding terms. All unsolicited resumes sent to CDM Smith and any resume submitted to any employee outside of CDM Smith Recruiting Center Team (RCT) will be considered property of CDM Smith. CDM Smith will not be held liable to pay a placement fee.