Office Specialist II

Department: Research Core Business Services

Classification: Office Specialist 2

Appointment Type and Duration: Regular, Ongoing

Salary: $13.75 – $19.95 per hour

FTE: 1.0

Review of Applications Begins

Position closes June 11, 2017

Special Instructions to Applicants

Complete applications must include answers to the following supplemental questions. Number your responses to correspond to the questions and describe experience and training related to each item. Make sure experience and training described in your responses are included on your application.

1. Describe your experience coordinating and supporting human resources processes including explaining and communicating policies and procedures. Describe experience that demonstrates your ability to communicate effectively with individuals from diverse backgrounds and cultures.

2. Describe your experience providing support with purchasing, including vendor setup, maintaining purchasing records, gathering information, and word processing correspondence, reports and other documents.

3. Describe your experience providing accounting and budget support, including processing accounts payable and receivable, and payroll. Indicate your experience preparing fiscal reports and reconciling accounts.

4. Describe your experience working with QuickBooks and/or any other accounting and billing and tracking software.

Department Summary

Research Core Business Services (RCBS) was established in 2014. Our goals are to provide financial data and administrative assistance to ten core facilities with a broad range of activity to support the research enterprise of the University of Oregon. RCBS serves Research Core Facilities with their daily business operations as well as external and internal customers, including students and PIs. RCBS has a staff of seven and is located within Research Core Facilities. Our mission is to provide excellent customer services to all of our users.

Position Summary

This position provides clerical and accounting support for the Research Core Business Services.

Duties include:

• assisting with human resource and payroll duties, including making payroll changes, assisting in the search process, processing employee hiring and termination documents, and organizing and tracking performance evaluation process.

• analyzing and evaluating purchase requisitions submitted by the Core Facilities for accuracy; processing requisitions; assisting RCBS Buyer; maintaining records of products; placing purchase orders with vendors; maintaining catalog and price lists and price agreements; maintaining purchasing policy and procedures manual.

• providing accounting support, including processing invoices, journal vouchers, purchase orders, personal service contracts, budget transfers, and travel reimbursements; processing payroll and leave balance reports; working with the Banner Financial Information System and Human Resource Information System to provide reports and data; compiling information for budget reviews.

This position reports to the Business Manager of Research Core Business Services.

Minimum Requirements

• Two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents; OR

• An Associate’s degree in Office Occupations or Office Technology; OR

• Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience.

College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.

Professional Competencies

• Familiarity with Microsoft Office and other software programs, including Word, Excel, PowerPoint, Outlook and Adobe Acrobat

• Strong customer service skills and the ability to communicate effectively with individuals from diverse backgrounds and cultures

Preferred Qualifications

• Experience in human resource administration

• Experience providing accounting support

• Experience with QuickBooks transactions and reporting

• Purchasing experience including using purchasing practices, procedures and techniques such as determining specifications, placing purchase orders, and processing requisitions

FLSA Exempt: No

All offers of employment are contingent upon successful completion of a background inquiry.

This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits .

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Affirmative Action and Equal Opportunity, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination .

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at http://police.uoregon.edu/annual-report .