Fiscal Manager, Human Resource Services/Payroll

Human Resource Services invites applications for the Fiscal Manager in Payroll to oversee payroll functions for the University of Montana campuses and affiliated campuses (Montana Tech, University of Montana Western, and Helena College). The Fiscal Manager position within the Human Resource Services Office provides oversight and is responsible for a variety of compliance issues regarding federal and state regulations as they apply to personal and business taxation, employment, and accounting. This position covers payroll, including tax compliance and deposits, and Federal and State(s) reporting on a regular and annual basis as administered in the Missoula office for the mountain campus and all affiliates. A minimum of 122 payrolls are processed annually with approximately 12,000 W2s being completed annually. During the 2016 calendar year, $204,210,497 in wages was paid with $72,296,970 in employer paid benefits.

The University of Montana is an Equal Opportunity/Affirmative Action employer committed to diversity as a core value. We support equal access and welcome applications from individuals of all backgrounds, experiences, abilities, and perspectives. This position is eligible for disability and veterans’ preferences in accordance with Montana State Law.

Duties and Responsibilities

Responsible for making mandatory deposits accurately and on time.

This requires understanding and experience in the preparation of tax deposits and knowledge and working experience with approximately 24 separate IRS Publications as listed in this document .

Quarterly and annual reporting for Federal and State agencies, including W2s, 1095s, 1042s, W2Gs, 941, 945, 1094 and related state reports.

Develop, implement, and ensure adherence to (1) generally accepted accounting principles and practices; (2) IRS regulations in regard to fringe benefit identification and taxation and designing and implementing systems to capture this data on campus

Develop tax agreements with other cities, counties, and state agencies for employees working elsewhere.

Data entry, summary of data, processing and verification of data from the Banner HR Module into the Finance Module.

Data maintenance – Identify, analyze, and correct data errors.

Prepare specialized reports for UM and Affiliate users, regulatory agencies, and third parties.

Use of Access or SQL to prepare ad hoc reports for users as well as data review.

Approve, review and process manual checks for: extra compensation, EFT rejects, retroactive wage payments, and wage adjustments.

Setting up deductions and payroll adjustments.

Preparation of fiscal year end transaction entries, footnotes, and accruals/deferrals.

Create edits to ensure the accurate transmittal of data from the Banner HR module to various external modules.

Ensure that all withheld liability amounts promptly transmit to the correct payroll vendors and creditors.

Reconciliation of 100 different payroll liability accounts, ensuring all accounts are clearing as appropriate.

Ensuring UM and Affiliates comply with USCIS requirements for Employment Eligibility requirements through I-9 verification and E-Verify requirements.

Prepare retirement/pension footnote and leave liability report for financial statements.

Provide ideas for enhanced usage of the Banner HR module and provide testing of changes.

Review of foreign national withholding taxes and tax reporting requirements.

Active participation in accounting and budget analysis of payroll data including encumbrance data.

Supervise two 1.0 FTE classified staff members – Payroll Accountant & Payroll/Benefits Technician.

The successful candidate will demonstrate:
High level of responsibility in all areas of position.

Extensive knowledge of federal and state regulations governing payroll administration, including the ability to learn state of Montana regulations.

Advanced payroll experience including processing and taxation of multiple pay cycles; compliance with various required and optional retirement options; compliance with multiple union requirements’ processing self-funded worker’s compensation and health insurance pools; and processing garnishments, child support orders, tax levies, and wage assignments.

Accounting experience with complete processing of payments to internal and external vendors.

Required Skills

Understanding and experience in the preparation of tax deposits.

Knowledge and working experience with listed IRS Publications .

Advanced analytical abilities.

Demonstrated experience with quarterly and annual reporting for Federal and State agencies, including W2s, 1095s, 1042s, W2Gs, 941, 945, 1094 and related state reports.

Advanced understanding of generally accepted accounting principles and audit practices.

Ability to read, comprehend, and interpret complex federal and state regulations and apply them appropriately and consistently.

Demonstrated responsibility for complex, regulated, and time sensitive functions.

Ability to work effectively as a member of a team.

Ability to use computer technology, web applications, and related software with the ability to learn new software.

Knowledge of supervisory practices and skills.

Advanced conflict resolution and negotiating skills.

Advanced oral, written, and presentation communication skills.

Ability to quickly develop and maintain interpersonal relations with a diverse array of individuals within and outside of the university.

Ability to meet and work under pressure of constant deadlines and conflicting priorities.

Advanced problem-solving skills.

Required Experience

Bachelor’s degree and five (5) years of related experience in a large payroll environment with high level of responsibility; or equivalent combination of education and experience.

Preferred Qualifications

Experience with SQL preferred.

Experience with governmental accounting preferred.

Banner experience preferred.

Salary

Position is full-time, 1.0FTE, 12-month, MUS contract professional.

Position could start as soon as early to mid-June.

Salary is $63,000-$67,000 per year commensurate with qualifications and with full benefits.

About UM and Missoula

The University of Montana is a unit of the Montana University System with more than 13,000 undergraduate and graduate students and 600+ full-time faculty members. It is located in Missoula, a culturally vibrant community of about 70,000, surrounded by mountain grandeur which was recently ranked in the “ top 20 best college towns with a population of less than 250,000 ” by the American Institute for Economic Research. Outside Magazine ranked Missoula ninth in “ The 16 Greatest Places to Live in America ” in 2014 and as one of ” The 5 Best Places to Raise Outdoor Kids .” Many national publications recognize Missoula for its high quality of life . Abundant recreational opportunities in surrounding state and national forests and nearby Glacier National Park and Yellowstone National Park complement a thriving intellectual atmosphere.

How to Apply

Priority Application Date: April 16, 2017

Applications received by this date will be guaranteed consideration. Application review will begin on April 17 and continue until the position is filled. Incomplete applications will not be considered.

Please submit the following application materials via “New Resume/CV” button below.

• Please note: only five (5) attachments allowed per application. Please combine documents accordingly.

Letter of Interest – addressing the stated required skills for the position

Detailed resume listing education and describing work experience

Names and contact information for three (3) professional references

For questions regarding the position or assistance with the application system, please contact Marcie Briggs, Recruitment Manager, at marcie.briggs@umontana.edu or 406-243-5706.

To learn more about the University of Montana, Missoula, and the State of Montana, please visit the links below.

University of Montana

University Highlights

City of Missoula

Destination Missoula

Video: There’s This Place

Missoula Area Chamber of Commerce

State of Montana

Visit Montana

Criminal Background Investigation is required prior to Offer of Employment.

In accordance with University policy, finalists for this position will be subject to criminal background investigations.

ADA/EOE/AA/Veteran’s Preference.

Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law.

References *References not listed on the application materials may be contacted; notice may be provided to the applicant.

Testing Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions.

E mployment Eligibility. All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).

Required Skills

Required Experience