Finance Associate

This position will be responsible for the Maine DHHS childcare subsidy program and provide support to the CFO, CEO and the corporate branch including mailings, entering programs that require registration into membership management software, invoicing and performing association-wide scans on the national sex offender registry. In addition they will be responsible for Daxko Operations program set up, report generation, membership set up and training for all staff.

Qualifications
• Associates Degree or equivalent experience in related field required.

• Basic accrual accounting and financial analysis skills necessary.

• Excellent computer skills including Microsoft Office Suite or Mac equivalent.

• Ability to learn new software systems quickly. Experience with fund-raising software a plus. Experience with Daxko software a plus.

• Ability to keep confidences related to office or personnel matters.

• Effective interpersonal skills with a customer service focus.

• Effective problem solving skills, multi-tasking, and strong organizational skills.

• Detailed-oriented, with excellent communication skills and the ability to clearly express ideas both verbally and in writing.

• Excellent organizational and planning skills, ability to meet deadlines, and the ability to be flexible and prioritize tasks.

• Ability to effectively present information in a clear, understandable language in a group or one-on-one situation.

• Self-motivated and possess ability to work independently and in a team environment.

• Ability to work with frequent interruption.

• Valid driver’s license, reliable vehicle and ability to travel locally.

Essential Functions
1. Run monthly reports for the association and process association wide mailings as needed.

2. Enter programs offered by the association that require registration into membership management software.

3. Perform scans on the national sex offender registry on a regular basis for the association and notify the appropriate managers on the results if needed.

4. Work with finance office and program teams to follow receivables process and collect outstanding debts.

5. Conduct research, compile data, and prepare documents for programs such as Summer Camp, School Age and full day child care and other association wide programs as needed.

6. Collects, verifies accuracy, maintains and edits data as needed to be utilized by Y-USA for national reports including monthly membership reports, and any other reports needed.

7. Work in conjunction with the Brand Advocate Director on the newsletter; emails for membership renewals, credit card expirations and bad drafts.

8. Responsible for overall management of the DHHS childcare subsidy program which includes documentation, billing, receivables and regular reporting to appropriate branch staff on outstanding payments and missing documents.

9. Perform Daxko Operations program set up with brand architecture; provide reports as needed and directed by CFO and CEO; and provide training for branch staff especially membership desk staff.

10.Serves as System Support and point person for membership management software for Association which includes troubleshooting, creating users and training for any related questions or issues.

11.Other duties as required.

Cause-Driven Leadership® Competencies
Mission Advancement:

• VALUES – Demonstrates in word and action the Y’s core values of caring, honesty, respect, and responsibility and a commitment to the Y’s mission , in all matters at all times .

Collaboration:

• INCLUSION – Values all people for their unique talents and takes an active role in promoting practices that support diversity, inclusion, and cultural competence
  
• RELATIONSHIPS – Builds authentic relationships in the service of enhancing individual and team performance to support the Y’s work.
• COMMUNICATION – Listens and expresses self effectively and in a manner that reflects a true understanding of the needs of the audience.

Operational Effectiveness :

• DECISION MAKING – Integrates logic, intuition, and sound judgment to analyze information to identify greatest opportunities, make sound decisions, and solve problems .
  
• PROJECT MANAGEMENT – Supports goal attainment by prioritizing activities

• , assigning responsibilities in accordance with capabilities, monitoring progress, and evaluating impact .
  QUALITY RESULTS – Demonstrates and fosters a strong commitment to achieving goals in a manner that provides quality experiences .
  Personal Growth :
  SELF DEVELOPMENT – Is dedicated to the improvement of own capabilities, and demonstrates this through the continual expansion of knowledge and skills.
• EMOTIONAL MATURITY – Demonstrates effective interpersonal skills .
• FUNCTIONAL EXPERTISE – Has the functional and technical knowledge and skills to do the job at a high level of accomplishment.

Required Certifications

• College degree or equivalent experience in related field required.
  
• High School Diploma.
  

Salary