Builder Division Project Assistant

Job Objective

To ensure that all aspects of a project are being handled in a timely, professional and efficient manner.

Tasks and Responsibilities

Contractor Pre-Qualification – Ensure all bids to quote for all future projects are received

Bidding Process – Participate in all aspects of the bidding process

Handle quotes with Developer, GC, Del subcontractor

Handle all job quotes with vendors

Submittals/Specification

Communication with all parties (i.e. Project Manager, Developer, GC, Architect, Designer and Del & Installation Subcontractor and Vendors

PO/LOI/Contract Execution

Handle “schedule of values” portion of the contract with the GC

Handle all required documentation with the GC (i.e. insurance, bonding, etc.)

Project Execution

Submit monthly pay requests and assure full payment of all materials are on time

Handle the consolidating of all documents (i.e. Submittals, O&M manuals of all units)

Handle punch lists and all closeout documents when the project is being finalized, and assure that we have collected all documents and/or accessories on delivered and installed products

Complete binders with manuals for each ongoing project

Review all bills from delivery company and flag any issues

Consolidate all bills for PM to review

Closeout project completely

Experience, Knowledge, Skills, and Abilities

Healthy work attitude: friendly, structured, reliable & detail-oriented, people person, eloquent, professional, respectful, pro-active, team player, goal driven, fast learner

Customer service skills & experience

Interest or Experience in Kitchen Appliances

General computer skills (i.e. Microsoft Office, Word, Excel, PowerPoint)

Read, write and speak English and Spanish fluently

Interpersonal & time management skills

SAP Experience a plus

Adherence to processes and procedures

Attendance Requirements:
Attendance on a regular, consistent basis is mandatory including at the time scheduled by your supervisor daily

Work hours from Monday to Friday 9:00 – 3:00 pm or 3 full days a week