Administrative Assistant/Receptionist

Job Responsibilities:

The Administrative Assistant is responsible of providing and implementing administrative systems, procedures, and policies, and monitoring projects, procedures and communication with Consultants and Clients. Provides support to Principal Architect and Staff. This position requires excellent communication skills, both verbal and written in English. Please make sure you can fulfill this requirement before responding to this position opening as the language knowledge is determinant.

Architecture Administrative Assistant Job Duties:

Maintains workflow by studying methods; implementing cost reductions; and developing reporting procedures.

Creates and revises systems and procedures by analyzing operating practices, recordkeeping systems, forms control, office layout, and personnel requirements; implementing changes.

Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.

Provides results of opportunities for business development and growth using marketing research in both government agencies as well as private sector.

Supports the production of responses to Requests for Qualifications, (RFQ’s) or Request for Proposals, (RFP’s) from government agencies by means of using existing templates developed in InDesign or Illustrator and contributes to improve them

Provides information by answering questions and requests.

Completes operational requirements by scheduling and assigning administrative projects; expediting work results.

Contributes to team effort by accomplishing related results as needed.

Administrative Assistant Skills and Qualifications:

Excel in verbal and written communication skills in English. Superior articulation of language and manners to perform as the front image of our Firm when responding to phone calls.

Reporting and administrative skills

Microsoft Office Skills, mainly Word, Excel and Outlook is a must. Power Point not required but beneficial.

Graphic tools such as Photoshop, In-design and Illustrator bot required but considered a plus.

Must know social media management programs such as FB, Linked-in and Facetime.

Professionalism and Problem Solving.

Job Type: Full-time

Salary: $24,000.00 to $27,000.00 /year

Education:

• Bachelor’s (Required)

Job Location:

• Miami, FL (Preferred)

Language:

• English (Required)