Administrative Assistant II

Salary Grade: 65

Recruitment Range: $33,000 – $45,540

The NC Department of Health and Human Services (DHHS), in collaboration with its partners, protects the health and safety of all North Carolinians and provides essential human services.

The Administrative Assistant supports the Office of Procurement Contracts and Grants (OPCG) within the Department of Health and Human Services by working independently to organize filing rooms and all required logs for maintaining and tracking all procurement and grant contracts. Other duties include:

• Maintains department calendar as well as schedule meetings, meeting rooms, etc. for the Director of Procurement Contracts and Grants
• Creates and maintains status reports on projects within OPCG
• Creates ad hoc reports
• Organizes and maintain electronic files and records
• Provides back up to OPCG Receptionist as well as performs other duties as assigned

Knowledge, Skills and Abilities / Competencies

• Considerable working knowledge of Microsoft Outlook, Microsoft Word, Excel and Access
• Well organized and possess critical thinking skills
• Ability to work independently and knows when to get management involvement and/or escalate matters to the appropriate persons
• Demonstrated effective communication abilities in oral and written form and
• Ability to maintain rapport with other state government personnel and the public

Minimum Education and Experience Requirements
Completion of high school or equivalent and five years of progressively responsible secretarial or clerical/administrative experience including one year of administrative or office management experience; or completion of a two-year secretarial science or business administration program and three years of progressively responsible secretarial management experience; or completion of a four-year program in a college or university preferably with major emphasis on course work in business administration; public administration or other related field and six months of administrative or office management experience; or an equivalent combination of education and experience.