Administrative Assistant I

Under the direction of the Forensic Genetics Laboratory Director, provides clerical and administrative assistance to one or more supervisors/managers.

• Daily and frequent contact with HCIFS managers, criminal justice officials, officials of the Texas Medical Center and other hospitals and health care facilities, and the general public.
• Cross-trains with other Administrative Staff to ensure that assignments to the various functional areas may be rotated periodically or to cover staff absences without any loss of effectiveness.
• Rigidly follows established practices and protocols as described in the HCIFS and Harris County Standard Operating Procedures and associated Policies to ensure efficient and compliant efforts in assigned job duties.
• Answers and directs calls from various persons and entities to the desk responsible for handling the matter.
• May be required to enter data to a variety of databases and to create reports from extracted data, construct graphical charts or presentations from such data, and create a variety of documents and text reports using Microsoft Office software applications.
• Prepares written business communication utilizing established office guidelines for memos, business letters, and Commissioners Court letters. Performing specialized duties in support of procurement activities.
• Responds to other assignments from the Forensic Genetics Director, Business Manager, Administration and Finance, or the Chief Medical Examiner in a professional and timely manner.

Requirements:

Must take the HRRM Clerical Skills Test and score a minimum of 95% with a typing speed of 45 WPM and 95% accuracy.

Please see General Information for Clerical Testing Instructions.

• High School diploma or GED.
• Minimum of four years of paid, full-time experience in an office setting.
• Microsoft Office applications.
• Valid driver’s license.
• Ability to multi-task at general clerical duties in an office environment characterized by telephone contacts with a diverse set of callers and steady flows of paperwork and data entry.
• Professional demeanor in dealing with both outside callers and co-workers.
• Ability to prioritize tasks in an environment characterized by rapid change, and work to a plan.
• Willing and capable of assigning tasks to others and following up to assure those tasks are completed efficiently and effectively.

NOTE: To qualify for this position, required experience, education and skills must be clearly stated on your application’s employment history. Resumes are welcome, but we do not use any information provided on your resume to qualify and refer you to the Hiring Department for consideration.

A COPY OF TRANSCRIPTS MAY BE REQUIRED AT THE TIME OF INTERVIEW; AN OFFICIAL CERTIFIED ORIGINAL WILL BE REQUIRED PRIOR TO ANY JOB OFFER.

Preferences:

• Associates degree in business administration.
• At least five years of paid experience in which duties included the design and use of Word document and report templates.
• Design of Access templates.
• Experience using a complex database for the entry of data and the extraction of reports.
• Demonstrated experience that includes mentoring and supervising the work of subordinates or co-workers.
• Certification in project management or business administration strategy courses.
• Familiarity with forensic laboratory accreditation programs.

General Information:

HOURS:

• 40 Hours Per Week
• May include weekends, nights, or evening shift work

SALARY:

• Commensurate With Experience
• Based on 26 Pay Periods

Online testing is available for this position

• Please go to http://agency.governmentjobs.com/harriscountytx/default.cfm?action=viewJob&jobID=998426
  
• Click on ” Apply ” to submit your request for testing.
• You will receive a test invitation and instructions via e-mail within 48 hours.
• Your score will be automatically uploaded to your application.
• The “HRRM Clerical Skills Test” can only be taken once every 30 days.
• Scores a valid for 6 months

Due to a high volume of applications positions may close prior to the advertised closing date