Administrative Assistant

The Madison Square Garden Company (MSG) is a world leader in live sports and entertainment with a portfolio of legendary sports teams, exclusive entertainment productions and celebrated venues. MSG Sports owns and operates some of the most widely recognized sports franchises: the New York Knicks (NBA), the New York Rangers (NHL) and the New York Liberty (WNBA), along with two development league teams — the Westchester Knicks (NBADL) and the Hartford Wolf Pack (AHL). MSG Sports also presents a broad array of world-class sporting events, including: professional boxing, college basketball, tennis, bull riding and e-gaming events. MSG Entertainment features exclusive, original productions that include the Radio City Christmas Spectacular and New York Spectacular Starring The Radio City Rockettes . MSG Entertainment also presents or hosts a wide variety of live entertainment offerings, including concerts, family shows and special events, in the Company’s diverse collection of iconic venues. These venues are: New York’s Madison Square Garden, The Theater at Madison Square Garden, Radio City Music Hall and Beacon Theatre; the Forum in Inglewood, California; The Chicago Theatre; and the Wang Theatre in Boston, MA. More information is available at www.themadisonsquaregardencompany.com .

At MSG we value diversity and are looking for extraordinary employees of all backgrounds! MSG is an Equal Opportunity Employer and provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, citizenship, age, genetic information, disability, or veteran status. In addition to federal law requirements, MSG complies with all applicable state and local laws governing nondiscrimination in all locations.

Responsibilities:
The People Management (HR) Administrative Assistant is the entry-level position within the Human Resources department (People Practices). The People Management Administrative Assistant works closely with the People Practices Team by providing administrative support on a variety of daily activities including the processing of all employee status changes via HCM (HRMS system), maintenance of all employee and applicant data (in personnel files and applicant files), responding to employee questions, assisting managers within the various businesses with HR policy and processes questions, and assisting in the recruitment process.

This position will also support the SVP People Management in the administration of organizing and managing all details related to arranging internal business meetings (locating space, creating agendas, etc.), scheduling appointments and making travel arrangements as needed (external candidates as well), Determine proper course of action for incoming telephone calls and correspondence, directing to appropriate person or operational area and track all required assignments from the VP to completion with regular updates during the process.

The position requires the ability to maintain high level of accuracy & precision in the output of work, consistently perform at a high-intensity pace and manage self and work with judgment, tact, and initiative.

• Administrative support in the following areas:
• Daily calendar management and scheduling of SVP People Management’s calendar
• Phone support for SVP and larger team
• Scanning, copying, filing as needed
• Daily registration of all visitors and guests into the security system and providing top notch candidate experience to all guests including coordinating logistics for visitors with multiple meetings
• Management of invoices and expense reports
• Submission of purchase order requests using our procurement system
• Ordering office supplies for team
• Obtaining signatures on documents for SVP and Directors
• Working well with other coordinators to manage calendar and phone coverage
• Act as an advocate for all employees and assist with general questions pertaining to employee relations concerns, investigations, benefits, payroll questions etc. while conveying information to the appropriate People Practices member for follow-up.
• Support all areas and levels of management within the People Practices team with daily, quarterly and yearly HR initiatives.
• Assumes the role of supporting (additional areas) of the People Practices management team with answering phones, coordinating meetings, general support etc. during a period of minimal staffing in the office.
• Respond promptly and courteously to all employee, management and vendor inquiries. Use sound judgment to resolve first level employee needs where appropriate or escalate matters to appropriate member of the People Practices team.
• Assist with new employee orientation, the coordination of ID’s and department introductions
• Prepares payments to vendors and tracks costs related to the HR department. Prepares reports as necessary.
• Assists with People Practices project work such as organizational chart design and updates, spreadsheets, headcounts and other initiatives when necessary.
• Ensures all HR material is stocked and current.
• Assists with HR new hire on-boarding coordination (desk/office space requirements, email, technology, supplies etc.) Ensure that new hires have proper support from their respective departments and guide coordinators and admin assistants in the organization of best practices for securing space and IT resources for new hires.
• Process employee changes in Oracle HCM (My Locker), routing for approval and ensuring change is processed correctly.
• Stay current with HR compliance trends, and with MSG policies and HR practices.
• Participates in special projects and performs other duties as assigned.

Qualifications:

• Minimum 1-2 years of experience in Human Resources or related field of work
• Four year degree in Human Resources, Hospitality or Business Management Education or an equivalent combination of education and experience is preferred
• Excellent verbal & written communication, organizational and time management skills required
• Must be able to multi-task and prioritize in a deadline-oriented environment

At MSG we value diversity and are looking for extraordinary employees of all backgrounds! MSG is an Equal Opportunity Employer and provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, citizenship, age, genetic information, disability, or veteran status. In addition to federal law requirements, MSG complies with all applicable state and local laws governing nondiscrimination in all locations.

Education:
Candidates who have completed 60 credits of college-level coursework (representing 2 years), or have shown similar self-development through certifications, trade school coursework, etc. are preferred.

Educational requirements may differ from job to job based on the role.