Accounting Associate IV

The Accounting Associate IV position provides high level fiscal support. This includes providing fiscal oversight and accounting services for all types of funds, including paying bills, monitoring expenditures, managing purchasing activity, performing analyses, reconciling accounts, and providing budget reports.

Duties and Responsibilities

1. Assisting with management and maintenance of state, federal, and extension grant accounts; reviewing purchases for accuracy and adhering to state purchasing guidelines; verifying and allocating costs to appropriate accounts; recording and processing transactions;

2. Preparing BPA’s for payment of invoices and travel reimbursements;

3. Reviewing, reconciling, and maintaining credit card processes including reviewing and editing transactions, maintaining required documentation, and filing monthly reports; reviewing and reconciling internal account transactions and balances with University financial reports including comparing internal budgets with Banner financial reports, researching discrepancies, and correcting errors; receiving, sorting, reviewing, and verifying invoices, packing slips, and MSU automatic bills;

4. Reviewing and reconciling monthly vendor statements; researching transactions and invoices regarding discrepancies; maintaining purchase orders; keeping electronic archives up to date; making deposits; and maintaining cash receipts log;

5. Completing personnel and payroll appointments for faculty, professionals and graduate students;

6. Preparing monthly budget summaries; other related duties as assigned.

Required Qualifications – Experience, Education, Knowledge & Skills

1. Experience in accounting, reconciling, budgeting, reporting, and record-keeping.

2. Demonstrated experience performing detailed tasks with a high level of accuracy and close attention to detail.

3. Demonstrated competence in Microsoft Office software, especially Excel.

Preferred Qualifications – Experience, Education, Knowledge & Skills

1. Experience working in an academic department in a higher education setting.

2. Experience using a large relational accounting database for information entry, retrieval, maintenance and processing.

The Successful Candidate Will

The successful candidate will also have the ability to: consistently exercise initiative and good judgment; effectively operate work related equipment; communicate effectively with employees and the public both in person and over the phone; establish and maintain effective working relations with co-workers and the public in a team-oriented environment; work independently and effectively under minimal supervision; maintain confidentiality of records and information; represent the COA / MAES and its programs to others in a professional and courteous manner.

Position Special Requirements/Additional Information

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time. This position is contingent upon successful background check results.

Physical Demands

Normal office work environment.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This position has supervisory duties?

No