Hotline: 678-408-1354

Program Coordinator – Property Management

University Business Services ( UBS ) provides accounting and business services for all components of Montana State University ( MSU ). UBS works to ensure that MSU business transactions are conducted and reported efficiently, effectively, and in accordance with all applicable regulations, policies, and procedures.

Under the supervision of the Financial Manager, the person in this position is responsible for recording new fixed assets, the disposal of old fixed assets and changes to existing fixed assets in the fixed asset system. This position also facilitates the appropriate disposal of property, performs physical inventories of departments, affixes property tags to new equipment and maintains the surplus property listing on the website. The person in this position will work in support of MSU Safety & Risk Management’s E-Waste Coordinator regarding e-waste disposal and recycling. This person may help administer the daily activities of student employees. This position assists in the maintenance of the property management tracking system and manual which is subject to regular State, Federal and internal audits.

Duties and Responsibilities

  • Maintain the fixed asset system to document and track records for all university capital fixed assets.
  • Ensure accurate and compliant tracking and recording of capital assets in accordance with state, federal and university policies.
  • Serve as a resource to departments for inquiries regarding university property, inventory requirements or surplus property needs, providing excellent customer service.
  • Conduct periodic physical inventories in a variety of locations, inside and outside, across campus of state titled, federally owned and USDA equipment; work with department to resolve discrepancies.
  • Work with departments to dispose of assets and coordinate periodic university surplus property events and public sales. Maintain physical storage space for surplus property, including shifting items for display.

Required Qualifications – Experience, Education, Knowledge & Skills

  • Property (asset) management or general business experience which includes maintaining, processing and verifying detailed records with a high level of accuracy as well as identifying and correcting errors or an equivalent combination of education and experience
  • Demonstrated experience using personal computers for performing detailed and accurate data entry as well as general business and web page software.
  • Demonstrated experience providing a high level of customer service in a positive, professional and helpful manner to a diverse range of individuals.
  • Preferred Qualifications – Experience, Education, Knowledge & Skills

  • Knowledge of state and university business property management procedures, policies and regulations.
  • Knowledge of federal property guidelines and documentation requirements.
  • Knowledge of and experience with Assetworks AiM software.
  • Working knowledge of CMS software.
  • Working knowledge of accounting theory, policies and procedures regarding capitalizable costs, gains, losses and depreciation.
  • The Successful Candidate Will

    • Demonstrate excellent organizational skills, including the ability to prioritize tasks, multi-task, keep detailed records, and think analytically.
    • Demonstrate competence organizing and prioritizing multiple work assignments and meeting deadlines in a timely manner in a busy environment.
    • Demonstrate the ability to interpret, explain and maintain compliance with policies and procedures.
    • Consistently exercise initiative and good judgment.
    • Have knowledge of general office procedures and the ability to effectively operate work related equipment.
    • Communicate effectively with co-workers and the public, both in person, over the phone and via email.
    • Establish and maintain effective working relationships with co-workers and the public in a team-oriented environment.
    • Demonstrate Service Excellence through courtesy, reliability, safety and competence of actions.
    • Maintain confidentiality of records and information.
    • Represent the University Business Services office and its programs to others in a professional and courteous manner.

    Position Special Requirements/Additional Information

    Must possess currently or be eligible to obtain a valid Montana driver’s license or the ability to obtain one within 60 days of hire and have an acceptable driving record (less than 12 points).

    This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.

    Physical Demands

    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed in this description are representative of the knowledge, skill, and/or ability required.

    This position has supervisory duties?

    No

    Contact Us

    Eltas EnterPrises Inc.
    3978 Windgrove Crossing
    Suite 200A
    Suwanee, Georgia
    30024, USA
    contact@eltasjobs.com

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