Temporary Graduate Admissions Processing Assistant

Description:
This position ensures that prospective graduate students receive requested information in a smooth and efficient way by managing the flow of applicant data into and out of the office. This includes running queries in a dataset and managing mailings by paper or email for all graduate programs. Part-time – 20 hours/week, Temporary – through June 30, 2017.

Duties:
Mailing and emails

• Process mailings sent out for all graduate programs, including responses to inquiries and decision letters (accept packets/deny letters)
• Assemble and mail information packets, checking to insure letters are up-to-date
• Assemble and mail decision packets, insuring appropriate materials are included
• Keep up with ongoing stream of email communication to prospective students, tailoring the content to respond to the applicant’s questions/needs

A pplication Processing

• Assemble applicant folders when new applications are submitted
• Input applicant data into CRM database
• Open and date stamp incoming mail
• Scan and upload documents
• Manage database settings to reflect applicant’s current status
• Prepare completed applications for committee review
• Prepare accepted/enrolled student files for Registrar’s office

Technology

• Stay up-to-date as CRM system requirements and possibilities change and grow

Support

• Provide assistance to the Graduate Admissions Coordinator as needed

Qualifications:
High school diploma and a minimum of three years’ experience in a similar position OR Bachelor’s degree and a minimum of 1 year of experience. Proficiency in Microsoft Office and the ability to learn new software as needed. Experience in a college/university recruitment setting and/or adult education preferred.