Senior Accounts Payable Specialist

Carollo Engineers, Inc. is a nationally recognized environmental engineering firm that specializes in the planning, design, and construction of water and wastewater facilities. We are presently looking for a Senior Accounts Payable Specialist with Concur experience to join our Accounting team. This position offers great benefits, a collaborative environment, and convenient access to public transit. You will spend your days handling invoicing, auditing travel expenses as well as accounts payable functions. The ideal candidate will have experience with Concur Expense and Invoicing.

Essential Duties and Responsibilities

Responsibilities include the following. Other duties may be assigned

• Process employee expense reports while reviewing for compliance to company policies
• Review and verify invoices and check requests
• Process invoices including data entry and coding
• Process Monthly Progress Billings
• Organize and prepares payables for input and establishes due dates
• Manage invoice approval process
• Prepare and process accounts payable checks and ACH payments.
• Proof checks before mailing
• Researches vendor invoice discrepancies and answers vendor calls
• Reconcile vendor statements, research and correct discrepancies
• Answers inquiries from staff and vendors
• Performs other duties as determined by Manager
• Maintains open items and aged invoices to meet payment commitments
• Assist in the annual 1099 processing, fulfill audit requests, and process W-9s from vendors
• Documents processes

Required Skills

• Knowledge of general accounting procedures
• Knowledge of Deltek/Vision software a plus
• Knowledge of Concur software a plus
• Strong verbal and written communication skills
• Ability to work under general supervision and embrace department/company procedures
• Strong attention to detail and accuracy of data input
• Excellent organizational skills including prioritizing, scheduling and time management
• Ability to successfully complete challenging assignments, including, but not limited to, reconciling accounts and year end activities
• Ability to effectively and professionally present information and respond to questions from groups, managers, clients, and teammates
• Additional competencies includes confidentiality, sound judgment, and complement team work initiative

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Required Experience

• High school diploma plus formal education
• 3 – 5 years of Accounts Payable/Accounting experience

Preferred Education and Experience

• Bachelor’s Degree preferred

All qualified applicants will receive consideration for employment without regard to race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, ethnicity, status as a disabled veteran or veteran of the Vietnam era. Qualified applicants with criminal histories will also be considered in a manner that is consistent with the Fair Chance Initiative for Hiring Ordinance and/or any other similar ordinances as required.

EOE/Minorities/Females/Protected Veterans/Disabled