School Finance Specialist II

This individual position is EXEMPT from the current hiring restrictions.

Qualified applicants are encouraged to apply.

The Division of Finance and Support Services, School Finance and Facilities section is seeking a motivated, knowledgeable self-starter to join a 5-person team of professional and technical experts whose job it is to see that Alaska’s students and teachers have the best possible school facilities in which to achieve an excellent education for every student, every day. The successful candidate will excel in assisting counterparts in school districts, municipalities, and boroughs in applying department standards to all aspects of school facility design, construction, maintenance, and operations.

This important position supports the administration of school capital project funding programs in the Facilities Section. Primary duties of the position include: developing project agreements for funded school construction and major maintenance projects, working with recipients to establish a clear scope, budget, submittals list, and payment schedule; administering funded projects, reviewing submittals, issuing approvals and payments, drafting amendments, reviewing closeout documents, and working with recipients to ensure projects are executed in conformance with department provisions; managing elements of a relational database to include facility data, project data, funding data, and school district data; supporting the department’s annual capital improvement project (CIP) evaluation and ranking process, creating a new CIP database, extracting data from CIP applications, and entering data for computational analysis; conducting research and analysis in areas of facility management, funding, and project execution to assist in developing and updating statutes, regulations, handbooks, guidelines, and procedures of the section; providing support for training and outreach to school district personnel and industry organizations regarding the department’s school capital funding programs and project execution requirements.

Some travel may be required of this position in support of job duties. Primarily, travel is two to three times per year to provide trainings and assist with conferences. Durations are usually less than a week.

Our ideal applicant will possess some or all of the following knowledge, skills, abilities, and experience (Your experience with each of these traits must be documented in your cover letter. Applicants are NOT required to have experience in every area. If you do not have knowledge in a particular area, simply say so.):

For more information about the Facilities Section and our mission, please review the following website: https://education.alaska.gov/facilities/

MINIMUM QUALIFICATIONS:

Bachelor’s degree in business, administration, accounting, education, or a related field,

AND

One year of journey level professional administrative or accounting experience. This experience includes such work as School Finance Specialist I, Accountant II, Administrative Officer I, Grants Administrator II, with the State of Alaska or the equivalent elsewhere.

Substitution:

Four years of any combination of technical or professional administrative experience and post-secondary education in business, administration, accounting, education, or a related field will substitute for the required bachelor’s degree.

ADDITIONAL REQUIRED INFORMATION:

COVER LETTER

A cover letter is required for this position. The cover letter should highlight your knowledge, skills, abilities, and experience as they relate to the key responsibilities and desired traits listed in the job description above. Please attach the cover letter to your application before submitting it online or, if unable to attach to your application, fax it to the contact number provided in the job posting.

Your cover letter will be used as a writing sample and will be used to help determine which applicants will advance to the interview phase of the recruitment and selection process.

EDUCATION

If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts can be attached at the time of application or provided at the time of interview.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION

Education completed in foreign colleges or universities may be used to meet the minimum qualifications listed above. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. post-secondary institution reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the post-secondary institution. It is your responsibility to provide such evidence when applying.

WORK EXPERIENCE

If using work experience not already documented in your application, also provide the employer name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.

WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE

Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area. Requests for information may also be emailed to recruitment.services@alaska.gov. If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the ‘governmentjobs.com’ domains.

For applicant password assistance please visit:

https://www.governmentjobs.com/js_lostpswd.cfm?&topheader=alaska

EEO STATEMENT

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or 465-4095 in Juneau or (907) 465-3412 (TTY) or correspond with the Division of Personnel & Labor Relations at: P. O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

ADDITIONAL APPLICATION INSTRUCTIONS

At the time of submission, applicants must attach the following documentation to their application package:

CONTACT INFORMATION:

Name: Tim Mearig, Facilities Manager

Phone #: 907 465-6906

Fax #: 907-465-2806

Email: tim.mearig@alaska.gov