Records Management Specialist

This position is the contact person for records management and manages the document retention process in the Department of Transportation (DOT). Duties include, but are not limited to, ensuring compliance with storage procedures, assisting users with troubleshooting and set-up creating new document types and electronic storage drawers, training new users, maintaining scanners, assisting Records Management with setting retentions schedules, tracking document destruction, overseeing document conversion projects, managing the user database and approving users, reviewing and searching microfilm, ensuring microfilm equipment is in working order, updating and creating new retention manuals, auditing storage facilities, determining the need for additional storage space, assisting with the DOT Continuation of Operations Plan, and working the State Archives to determine which documents need to reside in the archives.

If you possess a National Career Readiness Certificate, please submit the certificate with your application. For more information on how to acquire a National Career Readiness Certificate contact a South Dakota Department of Labor and Regulation Local Office.

The Ideal Candidate Will Have:
Knowledge of:
principles and practices of records management and control systems (preferred but not required).

Skill to:
operate computers and use Microsoft software.

Ability to:
attend to all details of assignments and completes work properly, accurately, and thoroughly;

exercise sound judgment when making decisions and takes prompt, decisive action;

seek, collect, and evaluate information;

display a high level of effort and commitment towards completing assignments and goals;

work cooperatively with others and promotes a friendly work climate in order to achieve shared goals;

treats customers (internal and external) courteously and is responsive to their needs.

VETERANS’ PREFERENCE ELIGIBLE

The State of South Dakota offers paid employee health insurance plus ten paid holidays, generous vacation leave accrual, and medical, dental, vision, and other benefits. For more information visit

http://bhr.sd.gov/workforus/workbenefits.aspx