Project Manager

Job Title: Project Manager

Date: December 21, 2016

Administrative Area: Technology Services/PMO

Campus: Home Campus

Job Summary:
The Project Manager will coordinate, plan, support, and execute Technology Services projects. This position will provide support for project plan development and scope monitoring. The position will manage the Project Life Cycle from beginning to end and communicate frequently with stakeholders and project teams to ensure stakeholder and project team buy-in. This position will work with the Director of the Project Management Office to develop procedures, structured methodologies, best practices, and efficiencies within the Project Management Office.

Essential Functions:
Perform job duties in accordance with Columbia College’s vision, mission and values, and contributes to the development of the Technology Services Department.

Oversee projects of varying sizes and complexities, including activities such as drafting reports, facilitating communications, helping to resolve project issues, meeting facilitation, documentation, and maintenance of project repository information.

Follow documented procedures, methodologies, and best practices for managing a project from Initiation to Closure.

Meet with stakeholders to gather requirements and develop project documentation such as Business Requirements, Functional Requirements, and Project Plans.

Meet with stakeholders to identify project scopes and ensure appropriate buy-in.

Develop work breakdown structures for identifying and organizing project tasks and resources and to establish project schedules.

Follow Change Management process to facilitate and communicate shifts in project directives, scopes, deliverables, timelines, and costs.

Utilize PM tools and methodologies to manage project timelines and track activities, as well as store documents and communicate with team members.

Utilize PM tools and methodologies to finalize project deliverables and formally close projects.

Attend workshops/conferences and participate in user groups to develop new skills and establish and maintain a professional network.

Ability to provide constructive criticism, resolving conflict and taking input from directors and managers.

Ability to work with highly technical and non-technical customers in groups or one-on-one.

Practice superior customer service.

Fulfill additional responsibilities as assigned.

Display respect and civility to all constituencies regardless of method of communication.

Attend work timely and during the established hours of operation on a regular basis; work additional hours as business necessitates.

Supervision Given:
Some functional and technical supervision is exercised over project teams, but no direct supervision is exercised.

Supervision Received:
Director, Project Management Office

Skills:
Ability to fluently read, write and understand the English language.

Proficiency with the following, but not limited to: active listening; speaking; writing; critical thinking; judgment and decision making; monitoring; reading comprehension; time management; coordination; and management of personnel resources.

Proficiency for using a variety of computer and technology-related software and equipment, including Microsoft Office products and database systems.

Certification(s): None

Experience:
One (1) to two (2) years of experience managing projects or two (2) to three (3) years of Business Analyst experience.

General understanding of the Project Management Life Cycle and industry-accepted PM methodology.

General understanding of Information Technology departments, functionality, and industry standards.

Preferred Education/Experience:
Certified Associate in Project Management (CAPM).

Experience with Microsoft Project and/or Microsoft Project Server.

Experience in software development lifecycle.

Employment Requirements:
Ability to pass a criminal background check as a condition of employment, and on an annual basis, during employment.

Ability to pass a drug test as a condition of employment, and during employment, and on a random basis or as required if probable cause or reasonable suspicion.

Special Requirements:
None

Physical Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit for long periods of time, and talk or hear. The employee is regularly required to use hands and fingers to handle or feel; reach with hands and arms; climb or balance; and stoop, kneel, or crawl. Specific vision abilities required by this job include close vision. The employee must lift, carry and move a minimum of 10 pounds on an occasional basis. Must be able to type on a computer keyboard and use a computer monitor on a frequent and regular basis.

Work Conditions:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is rarely exposed to outside weather conditions; however, possible exposure to hazards and physical risks to personal safety may occur while operating certain equipment. The noise level in the work environment is usually mild. Extensive sitting in one position. Regular interaction with the College community and the public.

This job description is not meant to be all-inclusive of every duty and responsibility required by the employee in the position.

Benefits include free dependent in-seat undergraduate tuition and/or 75% tuition reduction for online classes, Tuition Exchange program for eligible dependents with dozens of partner institutions, an 8% retirement account contribution, generous paid leave, excellent health and dental insurance coverage, and outstanding, dedicated colleagues.

The offer of employment and assignment to duties is contingent upon a satisfactory criminal background check. The information may include, but is not limited to, academic, residential, achievement, performance, attendance, disciplinary, employment history, credit history, driving history, and criminal history of public record.

Review of applications will begin immediately and continue until the position is filled. Columbia College is an equal opportunity employer.