Project Coordinator

The Projects Operations team has an opening for a Project Coordinator in Scarborough, ME. This

position works closely with the Operations Manager and Project Managers. The goal of the position is to

allow Project Managers and Supervisors to focus on job execution while ensuring implementation of our

core business processes.

Project Coordinators also act as the focal point for all projects ensuring they move smoothly through all Project Milestones. Project milestones include Project Opening, Detail Planning, Purchasing, Dispatch of Materials and Equipment, Construction and Installation, Commissioning, Project Acceptance, Project Closeout and Warranty.

The Project Coordinator acts as the alternate point of contact for customers in order to help ensure overall

customer satisfaction.

Additional Responsibilities:

• Act as a liaison between Customers, Project Managers, Field Technicians, Sales Executives, Engineering and the Financial Business Administration staff.
• Ensure sales booking package is complete.
• Prepare customer training documents.
• Track and process billing approvals, distribution, and vendor submissions.
• Create purchase requisition for subcontractors from finalized subcontractor price & scope.
• Set up subcontractor in SAP by assigning its network, network activity and delivery date information.
• Tracks material deliveries.
• Monitor monthly claims to ensure Operations Manager approval and submit for processing.
• Verify timesheet submissions for approval through month ‐ end.
• Ensure all jobs are reviewed relative to job costs, Billing and AR status,
• Ensure Project Cost Claims are reviewed and processed Regularly Run various Project Financial Reports
• Reviews Siemens PM Milestone sheets and updates Project Milestones in SAP during month close.
• Ensure all closed Projects are billed at 100%.
• Run automated Project closeout process at the Percent of Complete level.
• Administer Financial Reporting for Operations and Project Managers
• Schedule weekly meetings manpower meetings
• Prepare agendas for projects to be turned over, ensure appropriate approvals.
• Process claims, make adjustments in SAP and provide PMs with project documentation upon completion.

Qualifications include:

• Bachelor’s Degree is highly desired, although candidates with at least a High School Diploma (or GED equivalency) and directly related experience will also be considered.
• Previous Project Coordination experience is preferred.
• Experience with Microsoft Project is a plus.
• Must have excellent Microsoft Office Suite experience.
• Must have strong organizational, interpersonal, verbal and written communication skills.
• Must be able to occasionally travel to customer and job ‐ sites for meetings and support of the on ‐ site Project Team.

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