Program Support Assistant (Geriatrics)

Incumbent is responsible for administrative support for the Geriatrics and Extended Care Service. The includes to the Administrative Officer and Service Chief.

PRINCIPAL DUTIES and RESPONSIBILITIES:

• Prepares letters memoranda, agenda and meeting minutes using Microsoft Word.
• Prepares PowerPoint presentations for briefings and create pamphlets using Microsoft Publisher
• Prepares and maintains Microsoft Excel spreadsheets with various GEC data and Statistics.
• Maintains the Service’s records filing systems.
• Maintains the Service Chief calendar.
• Performs automated timekeeping duties.
• Maintains employee 6-part folders and provider credentialing

Work Schedule: 8:00am to 4:30pm Monday thru Friday.

Position Description Title/PD#: Program Support Assistant / PD#/ This is a position covered by a Bargaining Unit (AFGE).

To qualify for this position, applicants must meet all requirements by the closing date of this announcement.

Time-in-grade: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements (52-weeks in a position at the grade level of GS-05 or higher). Specialized Experience:

Applicants must have One year of specialized experience equivalent to at least the next lower grade (GS-05) in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: collecting, organizing, filing, and maintaining documentation to ensure compliance with the requirements of internal and external review agencies and/or accrediting bodies in the credentialing, maintaining computer database,cross checkinglicensures, registrations, and certifications.

There is no educational substitution for the GS-06 level.

You will be rated on the following competencies based on your application for this position.

Competency 1 – Knowledge of Microsoft Office programs.

Competency2 – Ability to work effectively under pressure of tight time frames, short completion windows, and rigid deadlines with minimal supervision

Competency3 – Ability to work cooperatively with others at all managerial levels and to communicate effectively both orally and in writing

If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview.

PHYSICAL REQUIREMENTS:
Work is generally sedentary. Typically, the Program Support Assistant (OA) sits comfortably to do the work. However, there may be some walking, standing, bending, carrying of light items such as papers, books, small pieces of equipment and supplies, or driving an automobile. No special physical demands are required to perform the work.

Work Environment:
Work environment involves everyday risks or discomforts of a medical center/hospital environment that require normal safety precautions typical of places such as offices, meeting and training rooms, or libraries. The workspace is adequately lighted, heated and ventilated.

Veterans’ Preference: Veterans’ preference does not apply to promotion, reassignment, change to lower grade, transfer or reinstatement. Please review Vet Guide under ” When Preference Applies”:

https://www.opm.gov/policy-data-oversight/veterans-employment-initiative/vet-guide/

REQUIRED DOCUMENTS

NOTE: Form OF 306 Declaration for Federal Employment is no longer required with initial application. This documents will only be requested if selected for this position.

RESUME/CV: ALL applicants. It is strongly encouraged to use the USAJOBS resume builder to construct your government resume. Federal Government Style resume’s use a different formatting style than normally encountered in the non-federal resume’s/applications. Usually, private sector resumes do not provide sufficient information to perform proper qualification determinations for Federal Service. Your resume must show the time period, title of the position,supervisor’s contact information, and the nature and scope of the work performed and accomplishments for each position listed in paragraph format.Your resume’ will be a prime source to determine qualifications and the best qualified for interviews.

ONLINE QUESTIONAIRE (required). ALL APPLICANTS MUST SUBMIT

SF 50 showing grade, step, and assignment to TVHS. All applicants.

Faxing Applications or Supporting Documents:
You are encouraged to apply online. Applying online will allow you to review and track the status of your application.

NOTE: If you applied online and your application is complete, do not fax the paper application (1203FX) as this will overwrite your prior online responses and may result in you being found ineligible.

If you completed the occupational questionnaire online and are unable to upload supporting document(s):

1. To fax your documents, you must use the following cover page http://staffing.opm.gov/pdf/usascover.pdf and provide the required information. The Vacancy ID is 1955573.

2. Fax your documents to 1-478-757-3144. This number is to a resume clearing house administered by the Office of Personnel Management that will allign you documents with the proper application.

If you cannot complete the Application Package online, you may fax all of your materials. The complete application package must be submitted by 11:59 PM (EST) on Friday, May 19, 2017 to receive consideration. Keep a copy of your fax confirmation in the event verification is needed.

To complete the occupational questionnaire and submit via fax:

1. Click the following link to view and print the occupational questionnaire View Assessment Questions

2. Print the 1203FX form, follow the instructions and provide your responses to the occupational questionnaire items http://www.opm.gov/forms/pdfimage/opm1203fx.pdf.

3. Fax the completed 1203FX form along with any supporting documents to 1-478-757-3144. Your 1203FX will serve as a cover page for your fax transmission.