Production Assistant

Reporting to the Build Director, the Production Assistant is responsible for executing all errands for critical items needed on site. The PA sets up and maintains the cafe and production offices in proper working order, including stocking with a sufficient supply of necessary materials, and communicates with operation leaders to assist as needed. The primary goal of the PA is to ensure the entire production staff is supplied with the tools and materials necessary to complete assembly and construction of obstacles and the festival area. Production Assistants are a support position within the Build and Logistics Operation that assist in managing volunteers, providing meals, and ultimately contributing to the success of a smooth event.

Major Duties and Responsibilities:

• Responsible for inventory and set up Café (beverages and snacks on display).
• Point of contact for local labor and Volunteer staff.
• Source lunches using set budget for all staff and volunteers onsite daily.
• Pre-event set up, including obtaining lunch sponsorships for the event.
• Collection of receipts from all directors and reconciliation for onsite purchases.
• Manage errands for essential materials for on-site build crew involving the use of up to 26- foot U-Haul trucks, flatbeds, and trucks.
• Label and track all radios for build and festival staff for the entire build cycle.
• Work with the procurement department to order supplies for the following race.
• Inventory all staff t-shirts and volunteer t-shirts and sweatshirts following the event.
• FedEx product and goods post-event.
• Assist Race Director, Build Director, and Festival Manager as needed including sourcing materials from local vendors as needed.
• Oversee the inventory, packing, and loading of all items from Base Camp into the trailers for shipping to next event.
• This description reflects management’s assignment of essential functions, it does not restrict other tasks that may be assigned.

Qualifications:

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to speak effectively before groups of volunteers, contractors, and employees (read and speak conversational English).
• Willingness and ability to travel 11+ days at a time
• Frequently works 12-18+ hour days in outdoor, adverse conditions for extended periods of time.
• Demonstrate full range of movement including but not limited to lifting, standing, bending, reaching, twisting, and crawling.
• Occasionally lifts, pushes, pulls, and moves equipment and material weighing up to 50 pounds.
• Regularly required to stand, walk, use hands and fingers to handle or feel objects, tools, or controls.
• Have experience and confidence with the operation of all motorized equipment.
• Have a proven attention to detail and keen sense for organization and cleanliness along with exceptional time management skills.
• Confidence in a sales and marketing environment.
• Be familiar with hand and power tools a plus.
• Thrive in a fast paced high stimulus environment and be able to multitask.
• Be an excellent creative problem solver.
• Have a desire to bring fast viable solutions to the entire production staff that they support.
• Be proficient with the entire Microsoft Office Suite and Cloud based computing software packages (Google Drive, BOX, etc)

Qualities required of all Spartan team members:

Spartan Race is a high-performance organization, and successful team members must therefore possess a strong work ethic and hands-on approach to business. We are innovative, create inventive solutions, and are exceptionally service minded. Team members at Spartan change lives, and have a passion for the organization. Paramount to our organization is the maturity to embrace ambiguity and ability to adapt according to the market and the continuing innovation of the organization.

• Ability to hold one-self accountable and an aptitude for prioritizing multiple projects
• Strong sense of teamwork with the ability to foster relationships
• Proactive, solutions-oriented; capability to identify efficiencies and decrease costs while maintaining a quality workplace environment and product
• Collegial approach to a business environment and cooperative work style
• Exceptional verbal and written communication skills