Procurement Specialist

The City of Coral Gables, Florida, The City Beautiful, a progressive, international, coastal and historic City is seeking a highly qualified professional who is inspired by interesting challenges of an established, but dynamic community for the position of Procurement Specialist. The City has a population of 51,000 residents, has a vibrant downtown and is home to the University of Miami. It is proud to be ranked by Forbes.com ninth out of America’s Top 25 Towns to Live Well and America’s sixth most successful walkable suburb by the Wall Street Journal.

Job Duties and Responsibilities:
Coral Gables operates under a commission/manager form of government and is well known for its active and involved citizenry.

Assigns and reviews work of Contract Specialist. Trains and assists Contract Specialist with duties. Ensures department procedures are followed.

Processes and maintains City contracts. Reviews specifications for new contracts and revises as needed. Verifies completeness of paperwork and compliance with insurance and legal requirements. Processes paperwork and letters required for contract renewals and cancellations.

Administers bid and RFP processes. Prepares legal advertising and bid packages. Arranges pre bid conferences. Opens, tabulates and records bids. Analyzes bid quotations. Prepares bid recommendations for presentation to City Commission.

Communicates with Department Directors and service providers to ensure contracted services comply with contract requirements.

Develops and implements procedures. Performs Buyer duties to include placing orders and processing payments. Writes reports and correspondence. Maintains detailed records and files. Answers telephones and provides information. Operates computer and other office equipment.

Performs other related tasks as required.

Qualifications:
A Bachelor’s Degree in Public Administration or Business Administration or related field.

One (1) or more of the following certifications is desirable but not required to qualify as a candidate for this position: CPPB (Certified Professional Public Buyer), a CPPO(Certified Public Purchasing Officer) or a CPM (Certified Purchasing Manager).

Four (4) years public sector procurement experience in a related position is required. Other related experience may considered.

Valid State of Florida Driver’s license.

Additional Information:
The City of Coral Gables is an Equal Opportunity Employer/Drug Free Workplace