Plant Administrator

Philadelphia Macaroni Company is seeking a Plant Administrator for our Grand Forks, ND manufacturing facility. Ideal candidate will be a professional, self-motivated, team player with a positive, can-do attitude. Great opportunity to use your talents and make a difference in our 103 year old family owned company.

This is a Full-Time opportunity with great benefits! Come explore a career with us!

Job Summary

Perform front desk duties to support the operations of the manufacturing plant. Answer switchboard and provide administrative support to Department Managers.

Essential Functions:

Front Desk

• Answer switchboard and screen calls in a professional and courteous manner
• Greet visitors to the plant and maintain the visitor log book
• Coordinate all incoming and outgoing mail for the facility
• Open and date stamp all invoices and distribute for approval
• Maintain inventory of office supplies and order as needed
• Serve as primary contact point for uniform vendor and manage the uniform and rug ordering for the facility; Approve invoices
• Provide administrative support to include copying, faxing, mailings, document creation, travel arrangements, etc.
• Audit purchase orders occasionally to ensure paid
• Prepare boxes of filed and scanned reports/documents for outside storage
• Assist with meeting preparation and employee relation events
• Assist with plant physical inventories once per month, as requested by Plant Manager
• Perform other tasks as assigned

Maintenance Support

• Manage apprenticeship program hours and tracking. Copy and scan paperwork
• Enter all invoices into spreadsheet for Maintenance Manager
• Create purchase orders for maintenance
• Prepare daily maintenance shift report

ESSENTIAL REQUIREMENTS:

• Minimum of a HS Degree or GED; additional schooling a plus
• Accounting work experience a plus
• Must be a professional representative of the business with good phone demeanor
• High level of proficiency with Excel and Microsoft Office required
• Effective verbal, written and interpersonal skills required
• High level of detail-orientation and good organizational skills necessary
• Must be able to climb stairs multiple times per day to get mail, packages, greet visitors

Our company offers a competitive package including vacation, paid holidays, bonus based on performance, 401(k), health, dental and vision insurance and voluntary STD, LTD, and life insurance benefits.

Job Type: Full-time

Salary: $15.50 /hour

Job Location:

• Grand Forks, ND

Required education:

• High school or equivalent

Required experience:

• Accounting: 1 year