Personal Assistant/Receptionist

The PA provides extensive administrative and project support for the CEO/Director and Finance Director, including detailed and complex diary management, meeting support, travel planning, event/project management and working closely with other Senior Management Team.You will be responsible for providing full secretarial assistance to the management team during absences to ensure a high level of service is maintained. This position will be of key importance within the organization and the successful candidate must have previous secretarial and administrative experience within a fast-paced customer facing environment. You will be able to demonstrate the ability to effectively plan and organize your workload and the initiative to resolve issues quickly in an appropriate manner.

Duties

• Manage and maintain the CEO/Director email account.
• Filter emails, highlight urgent correspondence and print attachments.
• Organize inbound emails into the appropriate folders and any relevant information to be copied into the correct file on the hard drive.
• Respond to emails as much as possible, dealing with appointments,
• Ensure busy diary commitments, papers and travel arrangements are managed effectively troubleshooting problems.
• Conduct weekly meetings with the CEO to discuss upcoming engagements, invitations and other requests.
• Schedule on behalf of the CEO meetings between him and his direct reports and the committees and groups to which he is a member.
• Filter general information, queries, phone calls and invitations to the CEO by redirecting or taking forward such contact as appropriate.
• Ensure the CEO is fully briefed on, or prepared for, any engagements he is involved in. Keep and maintain an accurate record of papers and electronic correspondence on behalf of the CEO.
• Prepare correspondence on behalf of the CEO, including the drafting of general replies.
• Minute general meetings as required and complete research on behalf of the CEO.
• Keep and retrieve files.
• Ensure guests meeting with the CEO are well taken care of.

Job Type: Part-time

Salary: $10.00 to $13.00 /hour

Required education:

• High school or equivalent

Required experience:

• Secretarial: 1 year