Owner Services Administrative Assistant

Supervisor: Michelle Frederick

Shifts Available: 8 hour work days, 5 days per week

Wage Information: Dependent on experience

Summary:

We are currently seeking an Administrative Assistant for the Owner Services department at Big Sky Resort. This team is the primary contact for all hotel owners with Big Sky Resort Property Management and handles things such as owner reservations, owner accounting, formal owner communications, owner and HOA websites, Fractional and Owner Participation Programs and owner benefits. The Administrative Assistant will provide support for the Owner Services Team and Outside Condominium Team and will assist in working with owners, real estate agents and other employees.

Responsibilities:

• Typing documents, formatting, editing, compiling and routing correspondence
• Responding to, forwarding, and tracking daily email requests
• Managing and creating various tracking spreadsheets in Excel
• Ordering office supplies and owner inventory items
• Updating and maintaining owner website and HOA websites
• Assist with implementing owner benefits
• HOA minutes and communication
• Keeping owner/unit information up-to-date
• Answering phone calls and managing owner requests
• Misc administrative tasks and other duties as assigned

Qualifications:

• Ability to juggle multiple projects with superb accuracy
• Possess strong administrative skills such as excellent written and verbal communication skills, organization, detail oriented, sense of urgency and problem solving skills
• Exceptional customer service skills, over the phone and in person, with our owners and internal departments
• Must be computer savvy and proficient in Microsoft Outlook, Excel, Power Point, and Word required
• Knowledge of operating standard office equipment
• Relevant degree and/or experience required
• Experience with SMS and WordPress a plus
• Familiar with Big Sky Resort and the community preferred

Application Requirements:

• Please submit a cover letter and resume with your application