OFFICE SERVICES MANAGER

THIS RECRUITMENT IS LIMITED TO THE FIRST 250 APPLICANTS RECEIVED, AND WILL CLOSE WITHOUT NOTICE, REGARDLESS IF THE CLOSING DATE HAS BEEN REACHED, WHEN THAT NUMBER IS RECEIVED.

The Office Services Manager supervises support staff and activities in either a single specified or multiple related office support areas; provides difficult, technical or specialized office support to various County or local government offices.

The successful candidate will start at the minimum of the salary range.

This examination will establish an Open Competitive and Promotional list to fill current and/or future vacancies that may occur within the next six (6) months or may be extended as needed by the Office of Human Resources.

MINIMUM REQUIREMENTS

Education and Experience: Equivalent to completion of two (2) years of college course work in business, finance, or a field related to the work AND three (3) years of full-time clerical or secretarial experience, one (1) year of which was in a high administrative or supervisory capacity.

Qualifying education and experience must be clearly documented in the “Education” and “Work Experience” sections of the application. Do not substitute a resume for your application or write “see attached resume” on your application.

Background Investigation: Employment is contingent upon successful completion of a background investigation. Periodically after employment background investigations may be conducted.

EXAMPLES OF DUTIES

Plans, organizes, manages and reviews diverse office and general administrative support activities through subordinate supervisors and/or lead staff. Coordinates activities and services with those of other divisions, County departments and governmental agencies to meet the needs, goals and objectives of the unit; assists in setting such goals and objectives. Develops and implements procedures for and directs administrative activities such as personnel selection, coordinated records management and storage, word processing, clerical processing and related activities. Researches operational and administrative problems, evaluates alternatives, recommends solutions, and implements adopted changes. Performs significant administrative support and/or coordinate work for the department head or designated manager, often with department-wide implications. Supervises and reviews the work of subordinate supervisory and office support staff; trains staff in specific departmental and unit policies and procedures. Evaluates employee performance and effectively recommends employee selection, initial disciplinary action and other personnel activities. Provides for the training and development of assigned staff. Answers inquiries, provides information and resolves complaints from the public or employees regarding assigned functions and activities, which often requires the use of judgment and the interpretation of policies, rules and procedures. Compiles operational, budget and other statistical data and information, maintains various records, and prepares special and periodic reports. Contributes to the overall quality of the unit’s service provision by developing and coordinating work teams and by reviewing, recommending and implementing improved policies and procedures. May provide a variety of office administrative work. May drive a motor vehicle or be required to arrange for appropriate transportation to and from other County location in order to attend off-site meetings and visit other work sites.

PHYSICAL DEMANDS

Mobility to work in a typical office setting and use standard office equipment, vision to read printed materials and a computer screen, and hearing and speech to communicate in person or over the telephone. Accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation.