Medical Records Clerk

The William F. Ryan Community Health Network is a group of not-for-profit, federally qualified health centers that delivers high quality, affordable and comprehensive medical care to diverse and underserved communities. We are currently seeking a Medical Records Clerk for our William F. Ryan Community Health Center located on the Upper West Side of Manhattan. This is a Monday-Friday, 9am-5pm, position.

Position Overview:

Store and retrieve charts efficiently to maintain a high degree of performance, resulting in 100% availability of all records. Ensure all laboratory reports and other diagnostic test results are readily available for providers. This work is carried out in support of the mission and goals of Ryan Network.

Essential Functions:

• Responsible for scanning lab reports, referrals and other pertinent reports into the EHR, in an accurate and timely manner.
• Perform electronic document validation, ensuring that all electronic documents scanned are organized and filed in the appropriate patient’s electronic health record.
• Locate, retrieve and deliver medical records, both paper and electronic, for various reviews, studies and audits, Center policy and procedure in accordance with and in compliance with HIPAA.
• Responsible for the printing of medical information from the EHR system or the retrieval of all medical record for audits, patient requests and subpoenas.
• Perform computer merge function to merge duplicated patient entries in EHR.
• Release information to persons or agencies in accordance with Center policies and procedures and incompliance with HIPAA and other regulatory requirements. Maintain logs as required by HIPAA. Answer phones and respond to telephone requests from staff or patients regarding medical records and/or medical information.
• Assist patients who present to medical records to have forms completed or to request a medical letter. Assure that proper patient authorization is obtained; verify on the EHR system that patient had necessary physical exam and tests necessary for the completion of the form/letter; schedule patient pick-up dates; complete a draft of the form or letter; take form/letter to practitioners for their completion, review and signature; scan completed forms/letters into the EHR system, and maintain alphabetical file of completed forms/letters to be picked up.
• File and retrieve X-rays as needed. Assist patients in need of duplication of X-ray films.
• Must be familiar with all Medical Record procedures and cover areas of work as needed.
• Attend department meetings and other meetings as required. Participate as a part of a team in performance improvement activates.
• Immediately report any problems and/or unusual occurrences to supervisor.
• Perform other duties as assigned.

Minimum Experience and Skills Required:

• One year of medical records experience.
• Experience with Electronic Health Records.
• Data Entry and in/output control experience.
• Ability to maintain patient confidentiality at all times.
• Must enjoy working with the general public.

Education, Licenses and/or Certifications Required:

• High School Diploma or Equivalency.

Preferred Qualifications:

• Experience with the terminal digit filing system.

Equal Opportunity Employer

Ryan Network is an Equal Opportunity / Affirmative Action Employer and does not discriminate because of age, color, disability, ethnicity, marital or family status, national origin, race, religion, sex, sexual orientation, gender identity, military veteran status, or any other characteristic protected by law. We are committed to attracting, retaining and maximizing the performance of a diverse and inclusive workforce.

Application

Please forward resume by email, and reference the job title in the subject line.

Job Type: Full-time

Experience:

• medical records: 1 year (Required)
• Electronic Health Records: 1 year (Required)

Education:

• High school or equivalent (Required)