Manager, Accounts Payable & Travel Services

Oversees areas of Accounts Payable, Pcard and Travel Services, including operations, customer relations, training, and compliance with applicable policies and procedures.

Minimum Qualifications

Bachelor’s degree in Accounting, Finance or a related field; minimum of three (3) years’ supervisory experience in an accounting or finance environment or closely related area.

Desired Qualifications

CPA certification.

Equipment Operated

If chosen for an interview, you will be required to bring an original copy of your transcripts at the time of interview.

Job Duties

Job Duty

ESSENTIAL FUNCTIONS & RESPONSIBILITIES :
Supervises employees that carry out functions associated with Accounts Payable, Pcard and Travel Services; assigns and reviews work; establishes time frames for the completion of assigned tasks; trains and orients new employees; approves/disapproves requests for paid leaves; interviews candidates for employment and recommends hiring; evaluates employee work performance; receives and responds to grievances; provides assistance with the development of unit work procedures and policies.

Assists Director in the general administration of the office; performs duties of Director in his/her absence on an assigned basis.

Addresses business process/supporting documentation requests of internal and external auditors, review agencies, etc. Sets priorities for completion of same.

Responds to non-routine information requests regarding processing and seeks resolution of processing issues.

Ensures that systems of internal control are maintained over Accounts Payable, Travel Services and PCard processes. Collaborates with staff and other University Offices as appropriate.

Responsible for customer service and training in the functional areas of responsibility. Provides information, instruction and guidelines to faculty, staff, and students regarding University procedures.

Collaborates with the Controller’s Office to establish month and year end cutoff procedures and reconciliations.

Assesses the impact of regulations on disbursement, PCard and travel processing. Documents applicable guidelines and makes/reviews recommendations.

Oversees/participates in the development, documentation and implementation of new policies and procedures to ensure adherence to University guidelines.

Manages Accounts Payable aging, timing and methods of cash disbursements and related vendor relations issues. Suggests and implements optimizations of workflow in Accounts Payable process.

Coordinates completion of established disbursement processes among appropriate staff and offices and recommends improvements.

Oversees vendor master file maintenance and performs periodic audits.

Oversees 1099 preparation and filing process.

Responsible for the system administration of the Concur Travel and Expense system, including fund maintenance, updating user access, and troubleshooting.

Liaison with Concur for vendor support for system upgrades, resolution of administrative and end user issues and maximization of system for operational efficiencies.

Manages Travel Services, including advance and expense processing, training, reporting, policy/procedure development and enforcement, reconciliation of Travel Card and direct customer support with a focus on customer service. Monitors and reviews policy non-compliance by reviewing employee/student expense reports in Concur and transactions processed outside Concur.

Manages the relationship with Travel Agency regarding all travel related inquiries.

Responsible for updating of Travel Guidelines with approved changes and maintenance of all material posted on the Travel Services website.

Supports the administration of the University’s PCard programs.

Prepares/reviews financial, statutory and management reports.

Performs complex levels of technical and analytical work. Interprets data, procedures, and controls.

Participates in financial system implementations and upgrades.

OTHER FUNCTIONS & RESPONSIBILITIES : Performs other related duties as assigned.

SUPERVISION EXERCISED :
Supervision is exercised over support staff and student employees/interns.

REPORTS TO: Director, Procurement Services

PHYSICAL REQUIREMENTS : None

REQUIRED CERTIFICATIONS AND /OR LICENSURES : None

Percentage Of Time

100

Posting Detail Information

Posting Number

PA00227

Number of Vacancies

1

Open Date

04/03/2017

Close Date

Open Until Filled