Management Analyst I

The ideal candidate will have database management experience as well as experience writing detailed data queries and reports; coordinating with diverse internal and external stakeholders and a general understanding of sustainability and related best practices. The candidate will also have experience with complex research and analysis on a variety of subjects including municipal utility usage and operational issues.

This position will be assigned to the Sustainability Office of the Department of Planning

To perform a variety of routine project, administrative and analytical support duties for assigned division or department; to participate in assigned administrative processes, procedures and programs; and to provide information and assistance to the public regarding assigned programs and services.

Distinguishing Characteristics

This is the entry level class in the Management Analyst series. This class is distinguished from the Management Analyst II by the performance of the more routine tasks and duties assigned to positions within the series including the responsibility for administrative assignments which require basic analysis.

Management Analyst classifications perform work pertaining to the management or general administration of the work unit. Management Analysts work directly with management policies, are responsible for the development and dissemination of major internal policy, or have ready access to confidential information pertaining to management relations, and may have access to confidential information pertaining to labor relations. A Management Analyst is typically located at the department administration level, or may be located at the division administration level in a very large department; it is not typically located at the section level.

Supervision Received

Receives general supervision from management staff.

EXAMPLE OF DUTIES:
Essential Functions:
Participate in routine project, program, administrative and analytical support functions; may be assigned responsibility for a program in its entirety.

Participate in researching, drafting and implementing operational, administrative, program and other policies, procedures and legislation.

Conduct research and collect, compile and analyze information from various sources on a variety of specialized topics related to assigned programs, new programs and services, budget analysis and feasibility analyses; prepare technical records and reports which present and interpret data and identify alternatives; make and justify recommendations.

Serve as a liaison with other public organizations, community groups and other organizations, and the general public.

Coordinate with the Human Resources Department in the recruitment, hiring and promotion processes; may coordinate discipline and employee relations issues, and classification and compensation issues.

Receive and respond to complaints and questions from the general public relating to assigned area of responsibility; review problems and recommend corrective actions; prepare summary reports as required.

Participate in the data collection, compilation and organization of budget documentation; may monitor the approved budget by tracking expenditures and comparing to authorized limits; may monitor budgets of assigned programs.

Assist in the preparation of ordinances and other supporting program documents; monitor program grants and related proposals; monitor compliance with applicable contractual agreements.

Prepare periodic reports of operations for management.

Maintain calendars of department activities, meetings and various events; coordinate activities with other city departments, the public and outside agencies; attend meetings as a representative for assigned department.

Participate in ensuring records are maintained according to retention schedules.

Marginal Functions:
Provide training in various areas to department employees including computer applications and software.

May participate in the recording and tracking of legislation in support of various programs in area of work assigned.

Perform related duties and responsibilities as required.

MINIMUM REQUIREMENTS:
Experience:
One year of administrative and analytical experience, preferably with a local government.

Training:
Equivalent to a Bachelor’s degree from an accredited college or university with major in public administration, business administration or a field related to the area of assignment.

KNOWLEDGE, SKILLS, AND ABILITIES:
Knowledge of:
Basic principles and practices of accounting and budget administration.

Basic methods of research, program analysis and report preparation.

Basic principles and practices of policy and procedure development.

English usage, spelling, grammar and punctuation.

Modern office procedures and methods including common office software and hardware.

Principles and procedures of record keeping.

Basic public relations techniques.

Business arithmetic.

Ability to:
Learn the policies, procedures, organization and operation of the assigned department.

Perform responsible administrative work involving the use of independent judgment and personal initiative.

Research, analyze and evaluate programs, policies and procedures.

Work without close supervision.

Prepare clear and concise reports, correspondence and memoranda.

Communicate clearly and concisely, both orally and in writing.

Establish and maintain effective working relationships with those contacted in the course of work.

Competencies:
Core Workforce Competencies

Professionalism – Demonstrates core values by being honest, respectful and positive.

Effective Communication – Expresses verbal and written thought in a clear and understandable manner.

Customer Focus – Demonstrates genuine concern and satisfies external and/or internal customers based on the CLV core purpose and values.

Adaptability – Able to effectively modify behavior to suit changing workforce demands.

Problem Solving – Solves problems by considering all causes, solutions and outcomes.

Productive Partnerships – Develops, maintains and strengthens partnerships with others.

Technical and Safety Expertise – Possesses a depth of knowledge, skill and ability in a technical (job) area.

SELECTION PROCESS: The selection process will include a review of all applications with only the most qualified participating in an interview . Final candidate selection will include hiring interview (if applicable) Any individual offered employment will be required to pass a pre-employment hair drug test and complete background check. Some positions may require preliminary background checks.