Judicial Services Specialist

Initial Posting Date:

11/23/2020

Application Deadline:

12/03/2020

Agency:

Judicial Department

Salary Range:

$3,123 – $5,087

Position Type:

Employee

Position Title:

Judicial Services Specialist 3- Judicial Support (Floater Clerk)

Job Description:

Application Tips

The Yamhill County Circuit Court is hiring a Judicial Support Floater Clerk (Judicial Services Specialist 3).

As a judicial support floater clerk….

Much of your day is spent providing moderate to complex clerical support to a judge, processing more complex documents or records, (both hard copy and electronic documents), and providing support in the courtroom during criminal, civil, juvenile, or family law matters before the court. You will both prepare case documents such as motions, orders, warrants, or judgments, and review documents filed with the court for accuracy and completeness. You will attend court and complete necessary forms to ensure accurate written records are maintained, including handling and marking exhibits. You will determine what actions, if any, are the next steps on certain case types. You will maintain the judges’ calendar. You will track case status assigned to the judge.

The courtroom work is fast-paced and involves frequent distraction or interruption, while you enter information into a computer in real-time using a variety of software and equipment. You will have frequent interaction with judges, attorneys, parties to cases, and with many people who are facing very challenging life circumstances or stressful situations.

You will use established policies and procedures to perform your work, while also ensuring statutory requirements are met. Most importantly, you will be part of our justice system that ensures peoples’ cases are heard impartially and in a timely manner.

Who we need:

We need someone who enjoys customer service and clerical duties in a business or professional setting. We welcome applicants who both understand that many of our court customers are facing life-changing circumstances or highly stressful situations and can work with the appropriate level of tact and diplomacy. We also need someone who has experience using Microsoft Word and Excel to create documents, charts, or correspondence, and has used a database to enter and retrieve data. We value reliability and accuracy because we are a team providing access to justice and services to our community.

If these duties sound interesting you, we encourage you to apply. Assigned tasks may be changed to accommodate workload and organizational needs. We look forward to reading about your experience.

Working Conditions

Qualifications, Required & Requested Skills

Minimum Qualifications

The qualified candidate must have at least two years of responsible, clerical experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents.

AND

Possession of a high school diploma or GED, or equivalent life or work experience.

OR

Any combination of education and experience equivalent to three years of experience in a moderately complex business environment.

Special Qualifications

None.

Requested Skills and Attributes

APPLICATION INSTRUCTIONS

You must complete and submit your application, respond to all parts of each application question, and attach the document as instructed below. Failure to follow these instructions may result in your application materials being removed from consideration or in receiving a lower score during evaluation. Only documents specifically requested in the Attachment Instructions below will be considered.

You must demonstrate, in your application materials, how your work experience and education meet the minimum qualifications, special qualifications, and requested skills and attributes, listed above. Additionally, your experience described in the answers to the questions or attachments, must be reflected in the Job History or Work Experience portion of your application.

Attachment Instructions

This recruitment requires a resume and cover letter. To be considered for this position, you must f ollow these instructions:

In addition to whether and which requested skills and attributes you meet, all application materials will be evaluated for proper language, grammar, punctuation, and spelling.

ADDITIONAL INFORMATION

Criminal Background Check

You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.

United States Employment Eligibility

OJD does not offer visa sponsorships. If you are hired, you will be required to fill out the US Department of Homeland Security’s I-9 form confirming you are able to work in the US.

Future Vacancies

Apply now if you are interested in this or future vacancies. This job announcement may be used to fill future vacancies in this class of work.

Veterans’ Preference

Eligible veterans who meet the qualifications will be given preference in the recruitment process. To receive preference, veterans must attach the appropriate documentation after they receive an email in their Workday in box requesting the information to verify eligibility. The action item, asking veterans to attach their documentation, will arrive after they have submitted their initial application materials. Visit the Oregon job opportunities Veterans web page for additional details, information, and resources.

Conduct Expectations

Because of the Oregon Judicial Department’s role in providing justice and upholding the rule of law, employees of the Department are required to meet the highest standards of professional conduct and ethics while on the job, and also to maintain those same high standards when taking actions in their personal lives that could reflect on the Department.

Employee Benefits

Questions and Support

THE OREGON JUDICIAL DEPARTMENT IS AN EQUAL OPPORTUNITY, AFFIRMATIVE ACTION EMPLOYER COMMITTED TO WORK FORCE DIVERSITY.