Grants Fiscal Administrator

Position Title: Grants Fiscal Administrator

Job Type: Full-Time

Salary/Hourly Wages: $35,000 – $50,000

*This is a full-time, grant-funded position, and is dependent upon continued yearly grant support.

About Capacity Builders:

Since 1995, Capacity Builders Inc. has been diligently serving the development needs of nonprofits, tribes, and government agencies from as nearby as Shiprock, New Mexico to as far away as Northwest Arctic Borough Alaska. It is our mission to improve the quality of life in tribal communities and to increase the capacity of nonprofit organizations in the United States. We do this by providing agencies and nonprofits with capacity building support and by providing direct services that lead to job creation, economic independence, wellness, and abundance.

Job Summary:

Reporting to the Director of Facilities and Administration, the Grants Fiscal Administrator will be responsible for oversight of all finance, accounting, and reporting activities. The Grants Fiscal Administrator will be involved in supporting presentations to the board, auditors, and funders.

The Grants Fiscal Administrator will lead all day-today finance operations of a budget of $5 million and supervise the Accounting staff members including functional responsibility over accounting, accounts payable, accounts receivable, payroll, and grants financial reporting. The Grants Fiscal Administrator will ensure that Capacity Builders, Inc. has the systems and procedures in place to support effective fiscal management resulting in an audit without significant findings. The Grants Fiscal Administrator will work closely with grant project and program managers and their staff, not only to educate them regarding finance and accounting procedures, but also to explore how the accounting functions can further support program operations.

In addition, he/she will partner with the Executive Director, Director of Facilities and Administration, Human Resources (HR), and Information Technology (IT) staff members to enhance, streamline, and better integrate Finance, HR, and IT functions.

In finance and accounting, the Grants Fiscal Administrator will:

• Oversee all accounts, ledgers, and reporting systems ensuring compliance with appropriate GAAP standards and regulatory requirements.
• Maintain and consistently seek to strengthen internal control and safeguards policies and procedures for receipt of revenue, costs, and program budgets and actual expenditures.
• Coordinate all audit activity in partnership with the Board of Directors.
• Consistently analyze financial data and present financial reports in an accurate and timely manner; clearly communicate monthly, quarterly, and annual financial statements and/or budget reports; monitor progress and changes keeping the appropriate staff and the Board abreast of project and CBI wide financial status.
• Assist CBI’s leadership in the annual budgeting and planning process; administer and review all financial plans and compare to actual results to identify, explain, and correct variances as appropriate.
• Oversee all financial, program, and grants accounting; ensure that expenditures are consistently aligned with grant and program budgets throughout funding periods; and ensure that financial reporting for government, corporate, and foundation grants are accurate, timely and have proper back-up documentation.
• Manage organizational cash flow forecasting by working in partnership with the relevant leadership; continuously collaborate to assess the financial efficacy of program operations and establish finance and administrative systems to support program operations.
• Manage and track the performance of invested assets in keeping with policies and guidelines.
• Coach and facilitate accurate tracking, budgeting, and reporting among project managers.

In contract management, the Grants Fiscal Administrator will:

• Create and publish RFP’s in accordance with procurement with policies and regulations.
• Participate in the selection of successful bidders.
• Ensure that contracts scope of work is fulfilled and ensure that proper payments are received in a timely manner.

In communications, the Grants Fiscal Administrator will:

• Consult executive leadership to include members of the Board of Directors prior to enacting any change to existing policies and procedures.
• Ensure the Director of Facilities and Administration is kept fully informed on the financial operations of accounting, accounts payable, accounts receivable, payroll, and grants fiscal administration as they effect or correlate to organization goals.
• Publicize the goals, activities and outcomes of initiative and organization goals as related to accounting and finance.
• Coach and supervise members of the accounting staff to ensure development and improvement where needed; translate complex financial concepts to individuals at all levels including finance and non-finance staff.

In relations with staff, the Grants Fiscal Administrator will:

• Leverage strength of the current finance team members, help to clarify roles and responsibilities and develop and implement training programs in order to maximize and reach optimal individual and organizational goals.
• Provide leadership in strengthening internal communications with staff at all levels throughout the organization; maintain a climate which attracts, keeps, and motivates a diverse and top quality staff.
• Prepare and/or update accounting job descriptions to fully capture the roles and responsibilities of the accounting staff.
• Supervise accounting team members, address performance deficiency’s related to improvements.
• Ensure that the accounting team is working at maximum efficiency, reducing costs wherever possible.

Qualifications:

• Minimum of a Bachelor’s Degree; CPA and/or MBA preferred.
• Three years’ demonstrable experience in managing grant funded contracts at Federal, State, local and private level.
• Solid experience in financial practices of accounting and audit; specifically, experience in managing reporting, budget development and analysis, accounts payable and receivable, general ledger, payroll billing, and accounting for investments.
• Experience in a complex non-profit that operates multiple projects and initiatives preferable.
• Technology savvy with advanced knowledge selecting and utilizing accounting and reporting software.
• Keen analytic, organizational, and problem solving skills which allows for strategic data interpretation versus simple reporting.
• Personal qualities of integrity, credibility, strong work ethic, and professional commitment.

Navajo Preference in Employment applies. Enrolled members of the Navajo nation are strongly encouraged to apply. CBI is an equal employment opportunity employer.

Read more about our organization and initiatives at www.capacitybuilders.info. Send cover letter and resume.

Job Type: Full-time

Required education:

• Bachelor’s

Required experience:

• management for grant funded contract: 3 years