Government Information Specialist (Privacy/FOIA Officer), GS-306-11

The Dayton VAMC is currently recruiting for a Privacy Freedom of Information Act Officer aligned under the Health Information Management Section of Patient Business Service. The Privacy/FOIA Officer contributes to the fulfillment of the VA mission and vision by planning, designing, implementing and maintaining appropriate and effective program, policies and procedures in a VHA facility. The incumbent fulfills the role of liaison with the facility staff by ensuring that information is received is disseminated to the appropriate areas, that employees adhere to mandates from regulatory agencies, and that monitoring is conducted to ensure VA policies and procedures are being followed. Other duties include but are not limited to:

• Implements, manages and evaluates the Privacy and Freedom of Information Act programs in the facility by distributing information, preparing facility-specific guidance, reviewing facility processes and products for compliance with program evaluation of the facility’s collection, use, storage and maintenance of sensitive personal information
• Develop facility privacy FOIA policies and procedures in compliance with Department and Administration privacy policies and ensure appropriate implementation within the facility
• Identify need for, coordinate, monitor, and maintain records of Privacy and FOIA training completion within the facility
• Process complaints and investigates allegations of illegal or improper activities related to the handling or release of privacy protected information
• Ensure the Privacy Act systems of records maintained at the facility are retained in accordance with system of records notice
• Ensures processes are in place for the appropriate accounting of all disclosures of privacy protected information made by the facility

Tour of Duty: 8:00am – 4:30pm

PD#: 130700

To qualify for this position, applicants must meet all requirements by the closing date of this announcement.

Specialized Experience: Applicants must have One year of specialized experience equivalent to at least the next lower grade (GS-9) in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:

1. Independently performing audits, reviews, or other management requested investigation into an identified problem; preparing/submitting a summary report (with references) of your findings, suggestions, and recommendations for management review.

2. Assessing a health care Department, Service, or other program to verify overall functioning and compliance with expectations/standards from management or an accrediting agency.

3. Being responsible for receiving customer complaints or concerns; and negotiating with the customer and health care providers to appropriately resolve the concerns of the customer while maintaining a professional and respectful relationship with all parties.

OR

Applicants may substitute education for the experience required for the GS-11 level.

OR

Applicants may also combine education and experience to qualify at the GS-11 level. To calculate, first identify the percentage of required education you have earned (when substituting, you cannot use the first 60 semester hours that you earned). Then identify the percentage of required experience you possess. Add the two percentages. The total percentage must equal at least 100 percent to qualify at the GS-11. For example, an applicant who has 9 semester hours of graduate level education (i.e. 50% of graduate education required) and 6 months of creditable specialized experience (i.e. 50% of the required experience) would equal 100% of the required experience for the position

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Physical Requirements: There are no unusual physical demands. The work is performed in an office setting.

Time-in-grade : Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements. For a GS-11 position you must have served 52 weeks at the GS-9 level

Resume

Most recent Notice of Personnel Action (SF-50)

Please use this checklist to ensure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), documentation to support Veterans Preference claims, or ICTAP/CTAP documentation (for displaced Federal employees). You will not be contacted for additional information.

Veterans’ Preference: When applying for Federal Jobs, eligible Veterans should claim preference for 5pt (TP), or 10pt (CP/CPS, XPP, XP), or for Sole Survivor Preference (SSP), on the Occupational Questionnaire in the section(s) provided. A legible copy of your DD214(s) indicating character of service, disability certification, SF-15 (if claiming 10 pt. preference) or if you are currently serving on active duty and expected to be released or discharged within 120 days; documentation related to your active duty service which reflects the dates of service, character of service (honorable, general, etc.), or dates of impending separation. Documentation is required for eligibility verification.

Faxing Applications or Supporting Documents: You are encouraged to apply online. Applying online will allow you to review and track the status of your application. If you are unable to apply online or unable to upload your supporting documents to your online application, follow the directions located at the following site: Fax Options . The Vacancy ID of the job opportunity announcement is 1959987.

NOTE : If you applied online and your application is complete, do not fax the paper application (1203-FX) as this will overwrite your prior online responses and may result in you being found ineligible.