Fixed Asset Clerk

Job Description
At RCL FOODS we see & do things differently, we think bigger, work smarter and as a team collectively work towards achieving our ambition to provide more food to more people, more often! The RCL FOODS Talent Team is on the hunt for an experienced Fixed Asset Clerk to join our Consumer Finance Department. The role will be based in Westville and report to the Fixed Asset Controller. RCL FOODS entrusts the successful incumbent to maintain accurate and reliable records within SAP fixed asset registers and control the fixed assets additions and disposals for: RCL Foods Consumer (Pty) Ltd, RCL Group Services (Pty) Ltd, And further Group companies as required
Duties & Responsibilities
Fixed Assets Life Cycle: Investment Orders/Projects: •Review information received in the form of a capex workflow request and ensure the following is adhered to: o Supplier quotations included which tie back to the authorised bill of works, o Relevant authority levels have been obtained, o All relevant documents attached to the workflow (as per the RPM) – Capex administration form, Capex motivation form, Bill of works and Quotations. o Review & follow up on MOFA’s attached to workflows. •Liaise with relevant parties should information in workflow not be adequate, until queries are resolved. •Capture capital project details into SAP Investment Orders, for release by Fixed Asset Accountant. Project Capitalisation: •Review/tracking of open investment orders to determine projects nearing completion. •Ensure completed projects are capitalised timeously, by prompting project managers to analyse their projects and provide the necessary information. •Forward capitalisation sheet to relevant managers/engineers for authorisation •Obtain breakdown of asset cost per each asset from the relevant engineer/managers •Review proposed useful lives, componentisation, classification, etc. of completed projects prior to capitalisation in SAP. •Research which tax allowance is applicable as per the South African Income Tax Act •Create asset on SAP based on the breakdown received from the project managers, once reviewed by FA Accountant. •Prepare the settlement rules of each asset in Excel, and submit to FA Accountant, to be transferred to the investment order settlement rules. Acquisitions/Retirement of Assets: •Liaise with Operational Managers and Project Managers and provide advice on issues •relevant to Group fixed asset acquisition or disposals, such as: o Authorisation levels required o Transfer of assets to redundant stores o Processes to be followed o Fixed asset criteria i.t.o RPM and IFRS definition o Loose asset criteria •Preparation of Asset Control form and authorisation request. •Retire sold / redundant assets once relevant authorised documentation received (MOFA, signed Asset Control form). •Post intra-company transfers/cost centre changes/description changes based on authorized documentation. Verification: •Initiate and oversee the process and procedure involved in relation to the physical verification of the Group’s fixed assets. •Communicate and follow up with Operations regarding the verification process. •Distribute fixed asset reports for operation’s physical verification of the group’s fixed assets. •Liaise with operations and plan visits to the plants to perform spot checks. •Ensure signed, authorized physical verifications are received back from all relevant operations. •Follow up on documentation required to action amendments resulting from physical verification. •Process required amendments on SAP. IFRS and Tax Compliance •Ensure compliance with IFRS Property Plant and Equipment Standards. •Ensure compliance with SARS Income Tax Act and Practice and Interpretation Notes. •Review Wear and Tear rates (existing and new assets) for consistency and compliance. Loose Assets: •Review “loose asset” GL accounts for the identification of assets to be capitalised, by referring to RPM and IFRS standards. •Liaise with operations to obtain necessary information and documentation to enable capitalisation of the assets. General Administration •Good housekeeping and ad hoc duties including general filing and record maintenance. •Compile ad hoc spreadsheets and analysis when required.
Minimum Requirements
Matric with mathematics and accountancy, studying towards an accounting degree/diploma. Minimum of 1 years’ fixed asset or similar functional experience Specific SAP fixed assets experience preferable.