Finance Coordinator

and Qualifications

Posting Number

FNC00855

UALR Functional Title

Finance Coordinator / P98082

Position Number

P98339

Department

MidSOUTH

Position Summary

The MidSOUTH Finance Coordinator will oversee the financial administration of multiple MidSOUTH contracts totaling approximately $8.38 million dollars(FY2015). The Finance Coordinator has two major areas of responsibility: First is the oversight of the expenditures and income related to all MidSOUTH programs. Second, is to work closely with the MidSOUTH leadership team and Executive Director to ensure accurate financial reporting and procedural compliance in all programs. MidSOUTH programs are grant funded and renewed annually. This position is governed by state and federal laws, and agency/institution policy.

Job Duties and Responsibilities

Assist Executive Director and Leadership Team in creating annual budgets for multiple contracts

Create and monitor financial reports/invoices and payments for each MidSOUTH contract in a timely manner

Create and authenticate quarterly reports based on data collected from various sources

Generate annual match report for IV-E contract

Produce weekly deposits for the UALR Foundation, Bursar’s Office and credit card payments

Monitor all credit card transactions for registration to MidSOUTH programs

Reconcile bank statements for credit card transactions monthly and allocate the costs associated with credit card usage to the appropriate fund each fiscal year

Monitor multiple project expenditures for accuracy with regards to fund number and dollar amount

Generate Labor Redistributions as needed

Coordinate Time & Effort reporting for MidSOUTH

Participate in MidSOUTH’s Leadership Team by reporting budget and expenditure data regularly

Advise Executive Director and Leadership Team on budgeting issues

Establish working relationships with other UALR departments such as ORSP , Procurement and Financial Services

Serve as UALR EPAF alternate originator

Monitor Indirect Cost for each project

Oversee time allocation logs for employees working on multiple programs and allocating the salary expense to the appropriate fund each fiscal year

Review MidSOUTH leasing agreements as needed

Supervise staff as needed

Additional duties as assigned.

Knowledge, Skills, and Abilities

Ability to perform complex tasks and to prioritize multiple projects

Must have an extensive understanding of related federal and state rules, regulations, policies, and procedures as well as the ability to interpret those rules

Must have outstanding verbal and written communication skills

Ability to analyze budgetary line items for compliance with budget guidelines

Ability to make administrative/procedural decisions and judgments

Ability to travel in-state and may require occasional overnight travel

Work outside normal business hours may be required.

Required Education and/or Experience

Bachelor Degree in Accounting or business related field.

Preferred Education and/or Experience

Bachelor Degree in Accounting; Previous Banner and BOSS software experience; Previous Accounts Payable, Accounts Receivable, and Payroll experience.

Background Check Requirements

01 – Criminal/Financial

Start Date

07/01/2017

Additional Qualifications

License(s)/Certifications

Essential Job Functions

Light Work – Exerting up to 20 pounds: Occasionally, Kneeling: Occasionally, Crawling: Occasionally, Climbing (Stairs, Ladders, etc.): Occasionally, Lifting 10-25 lbs: Occasionally, Carrying 10-25 lbs: Occasionally, Pushing/pulling 10-25 lbs: Occasionally, Sitting for long periods of time: Frequently, Standing for long periods of time: Occasionally, Speaking; Essential, Hearing: Essential, Vision: Ability to distinguish similar colors, depth perception, close vision: Essential, Walking – Short Distances: Daily

Work Conditions

Spends approximately 75% or more time indoors, Conditions that affect the respiratory system or the skin, such as fumes, odors, dusts, mists, gases or poor ventilation

Posting Detail Information

Background Check Statement

This position is subject to a pre-employment financial history and criminal background check. A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

UALR EEO Statement

The University of Arkansas at Little Rock is an equal opportunity, affirmative action employer and actively seeks the candidacy of minorities, women, veterans, and persons with disabilities. Under Arkansas law, all applications are subject to disclosure. Persons hired must have proof of legal authority to work in the United States.

Open Date

03/21/2017

Close Date

04/05/2017

Open Until Filled

No

Special Instructions to Applicants

Please be prepared to present a one page writing sample on the topic of your choice.

This is an internal to campus posting and is open to all UALR benefits eligible employees only.