Finance Coordinator – Science and Education

This position is responsible for day to day financial administration for a portion of Research, Collections, Action, and the Library and reports to the Assistant Finance Manager. Major duties include managing the United voucher program, making purchases for all of S&E, reconciling p-cards, and completing financial paperwork.

Duties and Responsibilities

• Coordinate the submission of financial paperwork for vendor payments, employee cash advances, employee reimbursements, expense transfers, payment approvals and purchase requisitions. Process procurement requests for S&E staff; scientific supplies and other. Process and reconcile and approve monthly credit card statements for designated S&E staff. Prepare and reconcile Business Expense Reports
• Oversee and approve employee timesheets
• Assist with the maintaining detailed financial database to ensure compliance with funding agreements and institutional budgets. Maintain and archive S&E financial files
• Manage financial procedures manuals for S&E staff and provide training. Create excel macros and documents as needed for S&E Finance
• Manage United Miles program for S&E. This includes booking flights, managing department miles budget, and working with staff to ensure correct flights
• All purchasing for S&E. Included maintaining purchasing form, creating relationships with vendors, working with staff to ensure prompt and correct acquisition of products

Qualifications

• Proficiency in Microsoft Office with an emphasis in database management.
• College degree in finance related field
• Experience working in finance, preferably in the non-profit sector