Finance Assistant » EltasJobs

Finance Assistant w/Payroll, Administrative & Other Accounting Proficiencies

ACCESS Group, Inc. – About Us -* See: www.AccessGroupInc.org**
Duties and Responsibilities, Assist to the Director of Finance:
Payroll and Employee Benefits
Administer the time clock system (Payclock/Lathem) and prepare periodic time cards
Collect and summarize Leave (paid time off) forms and prepare for payroll processing
Process Bi-Weekly and Semi-Monthly Payrolls
Prepare general ledger and 401K deferral worksheets for the Director
Collect and organize “new hire” documentation
Schedule employee benefits enrollment meetings; collect and process enrollment paperwork
Assist with Annual Open Enrollment (benefits) activities
Assist with Annual Employee Evaluation process
Assist with processing of Workers’ Compensation Claims And OSHA Reporting
Maintain payroll and benefits employee records and files
Accounts Payable
Collect, organize, code and post vendor invoices
Prepare Accounts Payable report to the Director for payment selection
Prepare checks for selected vendor payments
Credit Card Administration
Maintain Corporate Credit Cards and administer their usage
Collect, organize, document, code and post credit card transactions
Match documentation with credit card statements for reconciliation by Director
Strong knowledge of and experience in business accounting and/or bookkeeping
Assist Director with month end close and annual financial audit preparation
Act as Administrative Assistant to the Director of Finance
Other duties as assigned by Director of Finance*
Required :

5+ Years’ Experience in accounting/bookkeeping, including experience as Administrative Assistant
Ability to function in complex, multi-faceted environment, under pressure and with the ability to adapt and multi-task
Ability to perform detail-oriented work with focus, accuracy and expediency
Understanding of Bookkeeping Principals and best practices
Ability to lift up to 20 pounds
Good driving record and reliable transportation
Software Proficiencies: QuickBooks Enterprise, Microsoft Office (Excel, Word and Outlook), PayClock.com (a plus)
Payroll Services: Knowledge of Paylocity or similar payroll/HR system a plus
Other Proficiencies: 10-Key By Touch, Keyboard
Three (3)professional references in addition to prior work experience references
Three (3) personal references in addition to prior work experience references
Criminal Background Check; Drug Screen Required

Compensation and Benefits: *
Compensation depends on experience (Paraprofessional Status)
Full-Time, Salaried (40 Hours Per Week; M-F; 07:30 a.m. – 04:30 p.m.)
Paid Time Off – 12 Days Annually
School Break Leave – 18.5 Days:
7 Days – Christmas Break
5 Days – Spring Break
1 Day Each: Memorial Day, 4th of July, Labor Day
2 Days August
2.5 Days Thanksgiving
Health Insurance (employer shared cost) & Short-Term Disability (employer paid)
Dental, Vision, Life, Long-Term Disability & Supplemental Insurance (employee cost)*